Office Assistant -Fluent English and Mandarin- School-hours flexibility welcome Stronghold Engineers is seeking an organised, proactive Office Assistant to support our busy engineering team and help keep the day-to-day operations of the office running smoothly.

Key responsibilities

Handle incoming calls, emails and general client enquiries

Make outgoing calls to arrange site inspections and follow up with clients

Assist with invoicing, accounts and payment follow-ups

Prepare and issue fee proposals and certification documents to clients

Monitor engineers' job schedules and update clients on project progress

Manage and update the company website and social media

Provide general administrative support to management and the engineering team

Order and maintain office supplies

Maintain a professional, tidy office and meeting room

Other add-hocs and report to director assistant

About you





Previous experience in office administration or office management is highly recommended

Professional phone manner and email written skill

Highly organised with the ability to multitask in a busy environment

Solid computer skills and confidence using modern technology and AI tools such as ChatGPT

Experience with Xero is preferred

Excellent communication and teamwork skills

You must hold a valid visa to apply for this job

Engineering or construction industry experience is desirable but not essential

About us Stronghold Engineers is a multidisciplinary engineering consultancy based in Ultimo, Sydney. Since 2016, we have delivered more than 10,000 projects across structural, civil, stormwater, traffic, façade and remedial engineering, working on residential, commercial and retail projects throughout Australia.

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📌 Office Assistant -Fluent English and Mandarin- School-hours flexibility welcome (Sydney)
🏢 Stronghold Engineers
📍 Sydney