Job Title

Planned Maintenance Coordinator

Job Description Summary

Job Description Summary This role provides support to the business in the delivery of asset management and scheduled facilities maintenance support services. This involves actioning general system related changes (such as for planned maintenance/service generation, work order updates and purchase order adjustments), providing reporting, maintaining asset maintenance documentation, and managing changes to maintenance/service data and asset registers in a controlled manner. This role is also integral to the development of an effective asset management and scheduled maintenance system by enabling evidence-based decision making through accurate data collection, storage, and interrogation.

Job Description

Planned Maintenance Coordinator

Melbourne | Full-Time

Are you highly organised, detail-focused, and passionate about systems, scheduling, and data accuracy?

We're seeking a

Planned Maintenance Coordinator

to join our growing team in Melbourne. This role plays a critical part in ensuring the seamless delivery of planned maintenance services by coordinating maintenance schedules, managing asset data, generating work orders, and supporting reporting across client contracts.

You’ll work closely with account teams, vendors, and internal stakeholders to maintain accurate maintenance schedules and asset information that support operational excellence and informed decision‑making.

This position offers an excellent chance for someone looking to develop their career in facilities management, asset management, systems governance, or data analytics.

Please note: Australian Citizenship is a mandatory requirement for this role.

About the Role As a Planned Maintenance Coordinator, you will:





Coordinate and schedule planned maintenance activities in accordance with business and legislative requirements

Generate, distribute, and update planned maintenance work orders and purchase orders

Manage Change of Direction Orders (CDOs) relating to maintenance schedules and asset data

Maintain the accuracy and integrity of asset registers and maintenance records

Perform quality assurance checks and data validation activities

Produce scheduled reports for client contracts and internal stakeholders

Provide support and advice regarding maintenance scheduling and data processes

Act as a key point of contact for account teams, vendors, and internal stakeholders

Contribute to continuous improvement initiatives within the Data & Scheduling function

Essential Requirements

Strong administrative experience with exceptional attention to detail

Intermediate Microsoft Excel skills, including data entry, data manipulation, reporting, and quality checks

Experience working with large volumes of data and maintaining data accuracy

Highly Regarded

Experience in facilities management, asset management, or maintenance scheduling

Experience managing change requests or controlled data processes

JD Edwards EnterpriseOne experience

Experience using SharePoint and Microsoft 365

Power BI reporting capabilities

Understanding of preventative or scheduled maintenance programs





Experience maintaining asset registers or CMMS data

What Success Looks Like In your first 3 to 6 months, you will:

Confidently generate and manage planned maintenance work orders within agreed timeframes

Independently manage CDOs and maintenance schedule updates

Maintain accurate and reliable asset and maintenance data

Build strong working relationships with key stakeholders across the business

Develop proficiency across systems including JDE, SharePoint, SWAP, and reporting tools

Deliver reporting accurately and on schedule

Identify opportunities to improve processes and enhance team efficiency

Why Join Us? Build Valuable Technical Skills This role provides hands-on experience across data management, maintenance scheduling, reporting, and business systems, creating future career pathways in:

Asset Management

Facilities Management

Systems & Governance

Data & Reporting Analytics

Broad Business Exposure Partner with stakeholders across operations, engineering, procurement, finance, governance, and client-facing teams, gaining valuable commercial and operational experience.

Supportive Team Environment Join a collaborative team that values accountability, continuous improvement, and knowledge sharing. You'll have the opportunity to contribute ideas, take ownership of your work, and build relationships across the wider business.

Australian Citizenship is a mandatory requirement for this position.

As an equal prospect employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”

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📌 Planned Maintenance Coordinator (Port Phillip City)
🏢 Cushman & Wakefield
📍 Port Phillip City