Surefire Management Group Pty Ltd – Brunswick VIC Key responsibilities

Provide daily administrative support to the Director / Owner, managing follow-ups, reminders, action items and outstanding tasks Prepare draft emails, correspondence, notes and business documents Assist with meeting preparation, meeting notes and post-meeting actions Prepare, format and edit Word documents to a professional standard and convert rough notes into clear, well-presented documents Create, update and maintain Excel registers and trackers, including action lists, task lists and project administration trackers Draft professional emails and monitor and organise relevant email correspondence Follow up clients, subcontractors, suppliers, laboratories and staff for outstanding information Prepare draft invoices in Xero and assist with basic invoicing, payment tracking and accounts administration Assist with day-to-day office organisation, maintain office supplies and filing systems Assist the Director / Owner with reasonable personal administrative tasks including booking appointments,



organising reminders and coordinating personal paperwork About you

Strong experience in administration, executive support, office management or business support Strong Excel skills, including maintaining trackers, registers and easy spreadsheets Strong email writing and communication skills Experience using Xero for basic invoicing, payments or accounts administration Ability to manage files, folders, naming conventions and document control High attention to detail and strong follow-through and task ownership Organised, structured, resilient and calm under pressure Discreet, trustworthy, practical and solutions-focused Reliable, accountable and consistent About us

Surefire Management Group is a fast-moving, owner-led business. The Executive Assistant will play an important role in helping Surefire Management Group become more organised, structured and professionally administered.

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📌 Executive Assistant (Port Phillip City)
🏢 Surefire Management Group
📍 Port Phillip City