Offshore Virtual Assistants (OVA) are looking for a well-experienced

Drafting & Estimating Administrator

to provide back-end drafting and estimation support to the company.

OVA is supporting a client operating in the

mining and construction industry , specifically within

structural steel fabrication and construction . This role is critical in ensuring accurate technical documentation, cost estimation, compliance alignment, and administrative efficiency across projects.

This position is a multi-functional technical and administrative support role. You will work closely with project managers, engineers, and leadership to ensure project documentation, compliance requirements, and cost estimates are prepared accurately and on time.

Full time 40 hours per week

Must be available during Australian business hours

Schedule: 9-6 PM Brisbane QLD time, including 1 hour unpaid lunch break and two paid 15-min breaks

Work-from-home

Key Responsibilities 1. Compliance Support

Assist with WHS documentation and compliance tracking

Maintain contractor compliance registers

Support project documentation required for mining and construction site entry. Coordinate the creation of MDR (Manufacturer’s Data Record) packages by collating fabrication drawings, ITPs, material traceability records, weld maps, NDT results, and inspection documentation, ensuring accuracy, completeness, and alignment with project and client requirements.

Track certifications, licences,



and expiry dates

2. Drafting Support

Prepare and revise technical drawings using AutoCAD, Tekla, or similar drafting software

Interpret structural and fabrication drawings

Assist in producing shop drawings and as-built documentation

Maintain drawing registers and version control

Coordinate revisions based on engineering or project changes

The ability to create and work with DXF files and NC1 Files

Assist in preparing cost estimates for structural steel projects

Perform quantity take-offs from drawings

Support material costing, labour costing, and project budgeting

Maintain estimating records and pricing databases

4. Administrative, Data Entry & Filing

Maintain structured digital filing systems

Support invoice tracking and documentation collation

Assist with reporting and documentation preparation

Systems & Software

Microsoft Office Suite and Microsoft 365 Suite

Project management or construction software

Soft Skills

Ability to manage multiple tasks simultaneously

Proactive and solution-focused mindset

High level of confidentiality and professionalism

Qualifications

Degree in Drafting, Engineering, Construction Management, or a similar field (preferred)

Minimum 3+ years’ experience in structural steel/ mining/construction support roles

Demonstrated experience in drafting and estimating support

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📌 Drafting and Estimating Admin (Brisbane)
🏢 Offshore Virtual Assistants
📍 Brisbane