Fixed-term parental leave cover, 9–12 months, with the possibility of an ongoing role for the right person

Fixed-term parental leave cover, 9–12 months, with the possibility of an ongoing role for the right person

Commencement February 2027 (with a handover period beforehand)

Hours Full-time, Monday to Friday, 8:00am – 4:00pm, in-office

Remuneration Above Industry Standard for right candidate.

Figure 8 Capital is a boutique financial services firm and a Corporate Authorised Representative of Mondari Capital Group Pty Ltd (AFSL 294138). We operate the Investing Platform brand, a FinTech platform that showcases curated investment and property opportunities to wholesale and sophisticated investors.

Our office in Caringbah is a close-knit, fast-moving setting supporting a small directorship and sales team. Operations sit at the centre of everything we do, and this role keeps the business running smoothly across administration, marketing, systems and investor support.

The Opportunity We are seeking an organised, proactive Office Administrator to cover our operations function during a period of parental leave. This is a genuinely broad role for someone who enjoys wearing multiple hats; one day coordinating the office and management team, the next designing and sending marketing campaigns, building systems, or reviewing investor documentation.

The initial contract is expected to run for 9–12 months (final term to be confirmed), with a real possibility of continuing in an ongoing capacity. A thorough handover and training period will be provided before the leave commences.

Key Responsibilities Office Administration

Provide administrative support to the management team

Manage office correspondence and documentation

Assist with scheduling and calendar management

Coordinate meetings and office functions

Maintain office supplies and facilities

Undertake any other duties reasonably assigned by the Company

Marketing & Communications

Manage all marketing and communications in‑house





Design and send all eDMs (email direct marketing)

Manage PR campaigns

Create branded documentation

Work closely with the lead generation marketing team to improve lead quality and reporting

Systems & Operations

Set up automations and systems for lead management

Develop company‑wide onboarding packs

Create role descriptions

Create internal procedure documents

Investor Relations & Compliance

Review investor documentation for accuracy

Support HVL events and investor engagement

About You We're looking for someone who is highly organised, detail-oriented and comfortable managing competing priorities in a professional financial services setting. You take ownership, communicate clearly, and are happy to roll up your sleeves across a variety of tasks.

Ideally you will bring

Proven experience in an office administration, operations or executive support role

Strong written and verbal communication skills, with excellent attention to detail

Confidence with marketing tools and creating professional, branded materials (eDMs, documents, presentations)

A systems mindset comfortable setting up automations, CRM workflows and documented procedures using AI software.

The ability to work independently, maintain confidentiality and handle sensitive information appropriately

Proficiency across office and productivity software (e.g. Microsoft Office, AI tools, CRM systems)

Highly regarded (advantageous)

Experience in financial services, particularly in a compliance or compliance-support capacity

Familiarity with CRM platforms and marketing automation, using Claude Co-work or other AI tools.

Exposure to investor communications or wholesale/sophisticated investor environments

Why Join Us You’ll join a supportive, ambitious team where your work has genuine impact. This is a varied, hands‑on role with real scope to shape how the business operates and, for the right person, the opportunity to stay on beyond the contract. Our business is in a scaling phase, so with the company growing, more opportunities will arise.

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📌 Operations Manager - Maternity Contract (Sydney)
🏢 Investing Platform
📍 Sydney