Fast-Paced and Varied Executive Support Role High-Trust Position Working Directly with a Company Director Onsite 5 Days a Week United Petroleum is one of Australia’s largest independent, Australian-owned petrol and convenience companies, with an extensive national network and a strong history of growth and success.

An exciting opportunity exists for an accomplished and highly organised

Executive Assistant

to provide dedicated support to one of our Directors.

This is a

hands-on, varied and rapid-paced role

suited to an experienced EA who thrives on taking ownership and has the ability to anticipate needs before they arise.

Working closely with the Director, you will manage a broad range of executive, administrative and accounts-related responsibilities. Your ability to remain one step ahead, exercise sound judgement and handle sensitive matters with absolute discretion will be key to your success.

Key Responsibilities

Managing diary appointments and email communications

Coordinating meetings and scheduling Board meetings

Organising domestic and interstate travel, accommodation, events and venues

Providing basic bookkeeping and accounts support, including collating invoices and expenses

Undertaking research projects and gathering, analysing and presenting information as required

Coordinating meetings, visitors and refreshments





Managing competing priorities and responding to matters as they arise

Providing general administrative and executive support to the Director

Undertaking a variety of ad hoc tasks to ensure the Director is effectively supported

Given the nature of the position, the ability to operate with

absolute discretion, professionalism and confidentiality is essential .

About You To succeed in this role, you will be an experienced Executive Assistant who is confident, resourceful and exceptionally organised. You will bring:

You will bring:

Proven experience supporting a Director, CEO or senior executive

Exceptional organisational and time-management skills

Robust analytical and problem-solving capabilities

Excellent written and verbal communication skills

A high level of proficiency in Microsoft Office

An understanding of the property industry would be advantageous, although not essential

The ability to prioritise, multitask and work autonomously

Exceptional attention to detail

A flexible, proactive and energetic approach

If you are looking for a

diverse, challenging and rewarding Executive Assistant role

where no two days are the same and you can become a trusted and valued support to a senior Director, we would like to hear from you.

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📌 Executive Assistant (Port Phillip City)
🏢 United Petroleum
📍 Port Phillip City