Are you looking to launch an exciting career with a global automotive organisation? An exciting opportunity is available for a highly organised, proactive and personable

Executive Assistant

to support the

HR Director

and provide broader coordination support to the

HR Leadership Team

and wider HR function. This is a 12 months contract with strong potential of on-going extension. This is a fantastic entry point into the world of HR, offering exposure to

strategic decision-making, senior stakeholder engagement and the inner workings of a high-performing HR team . You’ll gain valuable experience while developing foundational skills that can support a long-term career in

EA, business partnering, people operations or corporate support . About the Role

Working closely with the HR Director and HR Leadership Team, you will provide high-quality executive and coordination support while helping ensure the HR function operates efficiently and effectively. This is a varied role where you will have the opportunity to build your professional skills, work with senior stakeholders and gain practical exposure to a broad range of HR activities. Key Responsibilities

Executive Support to the HR Director Manage the HR Director's complex and dynamic calendar, proactively resolving scheduling conflicts and prioritising competing demands

Coordinate domestic and international travel arrangements, itineraries, and expense reporting

Prepare, format, and proofread correspondence, presentations, reports, and board papers

Act as the first point of contact for the HR Director, screening and triaging enquiries with professionalism and discretion

Coordinate and prepare materials for leadership meetings, town halls,



and executive reviews

Manage confidential and sensitive information with the utmost discretion and integrity

Track action items and follow-ups on behalf of the HR Director, ensuring deadlines are met

About You

A recent tertiary qualification in Human Resources, Business Administration, Psychology, Communications, or a related field

Strong written and verbal communication skills

Excellent organisational skills with the ability to manage multiple priorities and deadlines

High attention to detail and a commitment to accuracy

Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); experience with Teams and SharePoint is a plus

A professional, discreet, and mature approach to handling confidential information

A positive, can-do attitude with a genuine enthusiasm for building a career in HR

Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

Ability to work autonomously while also thriving in a collaborative team environment

Adaptability and resilience in a fast-paced, dynamic corporate environment

What We Offer

A unique opportunity to gain firsthand exposure to executive-level HR operations and decision-making at a leading global automotive company

Mentorship and coaching from experienced HR professionals and senior leaders

Structured development pathways and exposure to various HR disciplines (talent acquisition, learning & development, employee relations, HR business partnering)

A supportive, inclusive team culture that champions growth and continuous learning

The chance to build a solid professional network as a launchpad for a long-term HR career

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📌 Executive Assistant (Port Phillip City)
🏢 Invenio
📍 Port Phillip City