Office Administrator / Accounts Assistant Melbourne Construct Solutions Pty Ltd – Tullamarine VIC

The Office Administrator will play a key role in supporting the day-to-day administration of the business. Working closely with the directors, management team & project staff, the successful candidate will help ensure our office systems, project documentation and financial administration are managed accurately and efficiently. This role would suit someone who enjoys working in a fast-paced construction environment and takes pride in being highly organised and detail-oriented.

Key Responsibilities

Manage incoming phone calls and emails

Maintain electronic filing systems and records

Prepare and issue company correspondence and documents

Assist with document control and project administration

Coordinate meetings and maintain office schedules

Support management with various administrative tasks

Track & maintain employee tickets & compliance documentation

Assist with coordinating the usage and implementation of NEO software across the business

Coordinate payroll functions within NEO software

Assist with review & approval of daily timesheets

Review and prepare payroll files on a weekly basis

Assist with monthly & quarterly reporting requirements for redundancy / LSL schemes

Process supplier invoices / import to accounting software





Assist with account payable functions

Assist with monthly reconciling of accounts

About you

Excellent written and verbal communication skills

High level of organisation and attention to detail

Ability to prioritise and manage multiple tasks

Ability to work independently

Professional and positive attitude

Previous administration experience (desirable)

Knowledge of the construction industry (desirable)

Previous MYOB accounting software experience (desirable)

About us MCS Concrete is a Melbourne-based concreting contractor delivering commercial, retail, industrial and civil concrete works throughout Victoria. We pride ourselves on professionalism, quality workmanship, strong client relationships and productive project delivery. As our business continues to grow, we are seeking an organised and proactive Office Administrator to support our operations, payroll, accounts & general administration functions.

Long-term opportunity with a growing Melbourne based family business

Supportive and collaborative team environment

Opportunity to develop new skills across administration & accounts

Exposure to modern business systems, Microsoft 365 and AI-driven workflows

Career growth opportunities as the business expands

Employment stability with a 15+ year business

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📌 Office Administrator / Accounts Assistant (Port Phillip City)
🏢 Melbourne Construct Solutions
📍 Port Phillip City