Your Role This individual is someone who inspires and implements excellent experiences for our team members and guests every day. For our visitors you are the first impression in offering our visitors an exceptional experience and with the team, by ensuring high quality office services programs and support. Use your passion for service and attention to detail to work with the Gensler team day-to-day ensuring that our studio operations run smoothly. You will work closely with the leadership team and support our Managing Director on various administration and business activities.

What You Will Do

To manage and provide a positive welcome experience for team member and guests

Maintain the aesthetic integrity and organisation throughout the studio

Perform audits of the facility, recording items in need of repair or replacement and ensure appliances and all office furniture remain in working order

Handle all calls coming through main office phone number

Coordinate with building management and maintenance; manage cleaning providers

Inventory,



order and restock office, pantry supplies and marketing materials

Manage incoming and outgoing mail, couriers, and deliveries

Support office moves, renovations, furnishings and seating assignments

Provide resources for hotels, restaurants, parking and things to do for out-of-town visitors, including remote team members

Support on corporate logistics (including travel, VISA, on the ground transportation, accommodation, etc..) for our guests and overseas colleagues, and ensure our guests have access to the office

Work closely with and support the Managing Director for general office communication relating to office logistics, moves, building updates as well as specific business activities, client correspondence and the like

Plan and coordinate logistics and catering of events including Team Meetings, Holiday/Bonus/Wellness Events, App

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📌 Office Coordinator (Sydney)
🏢 Gensler
📍 Sydney