Job Description

Armstrong Ceiling Solutions – Smithfield NSW

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We're about building a fantastic place to work — a place filled with great people, good vibes, and a steady supply of coffee. We're looking for someone organised, proactive and friendly to help us keep everything running smoothly!

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Become the beating heart of our Smithfield office in this part-time role, working Monday to Friday, 9:00 AM – 2:30 PM. You'll be the go-to person who keeps the office organised, supports our people and makes sure the day-to-day details are taken care of, so our team can focus on doing their best work.

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If you love getting things organised, solving problems, helping people and being the person everyone can rely on, we'd love to hear from you.

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What your day would look like:

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- Be the Welcome Committee: Greet visitors with a smile, answer calls and enquiries, and help create a welcoming and professional office environment.
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- Keep the Office Running: Coordinate day-to-day office administration, including supplies, uniforms, mail, couriers, samples, meeting rooms and general office requirements.
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- Support the General Manager: Provide additional administrative support to the General Manager, including calendar coordination, inbox management, meeting arrangements and other administrative tasks as required.
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- Travel Organising Guru: Coordinate business travel arrangements, including flights, accommodation, and other travel requirements, ensuring our team can travel with ease.
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- Conference & Events Coordinator: Help organise conferences, company events, team activities, meetings and client visits, including catering and logistical arrangements.
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- Culture Champion: Support our Social Committee and help organise activities and events that bring our team together and contribute to a positive workplace culture.
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- Fleet Coordinator: Help keep our company vehicles on track by coordinating servicing, registrations, toll notices and other fleet requirements.
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- Fixer of Things:



Be a key point of contact for office facilities, equipment and maintenance issues. Liaise with suppliers, contractors and IT to make sure problems are sorted quickly and the office keeps ticking along.
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- Process Improver: You'll enjoy learning new systems and finding better ways of doing things. Whether it's setting up a new process, improving an existing one or helping the office work more efficiently, you'll take initiative to make things run smoothly.
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- General Administration Superstar: Provide general administrative and ad hoc support across the business, including data entry, record keeping, internal communications and other tasks as required.
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What you will bring:

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- Organisation: You're highly organised, detail-oriented and comfortable juggling a variety of tasks and competing priorities.
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- Microsoft Office: You're comfortable and experienced using the Microsoft Office Suite, particularly Outlook, Word and Excel.
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- Communication: You have strong written and verbal communication skills and enjoy working with people at all levels of the business.
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- Initiative: You're proactive, resourceful and able to work independently, solve problems and get things done.
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- Adaptability: You adapt quickly to learning new systems and enjoy setting up processes that enable the smooth and efficient running of the office.
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- Experience: Previous experience in office administration, coordination or a similar support role would be highly regarded.
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What's in it for me?

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At Armstrong, we don't offer jobs; we fuel careers and build futures. We believe that a outstanding role should feed your ambition and your well-being.

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The Team: Join a supportive national team with hands-on leadership. We win together.

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The Growth: Real opportunities to learn, develop and take on new challenges.

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The Vibe: Enjoy fun social events, health and wellbeing programs, EAP and a workplace where people genuinely enjoy working together.

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If you're an organised, positive and proactive person who loves making things happen behind the scenes, we'd love to hear from you!

📌 Office Coordinator (New South Wales)
🏢 Armstrong Ceiling Solutions
📍 New South Wales