Sharon AI is building the infrastructure powering the next generation of artificial intelligence. As a rapidly growing technology business, we’re building out our teams and functions to support the scale and complexity of the business as we continue to grow. We’re looking for an experienced

Executive Assistant to support our Chief Legal Officer (CLO) and Chief Financial Officer (CFO) , providing high-level executive and administrative support across both the Legal and Finance functions.

This is a key role in helping two senior leaders stay focused on strategic priorities, while ensuring the smooth coordination of complex diaries, meetings, correspondence, governance activities and cross-functional workflows. Working closely with the CLO, CFO, in-house counsel, Finance team and external advisors, you’ll play an important role in coordinating board and governance materials, supporting financial reporting and budgeting cycles, managing document and contract workflows, and keeping information and processes organised across both functions.

This is a hands-on role suited to a highly organised Executive Assistant who is comfortable supporting senior leaders in a fast-paced environment, can confidently manage competing priorities and genuinely enjoys working with technology and improving the way things are done.

What You’ll Be Doing

Provide comprehensive executive support to the CLO and CFO, including complex diary management, inbox triage, correspondence and meeting preparation

Proactively manage competing priorities and scheduling conflicts across two senior executives, using sound judgement around urgency and importance

Coordinate the end-to-end contract lifecycle for the Legal function, from intake and routing through to execution, filing and renewal tracking

Support the preparation, coordination and distribution of board papers, budgets, financial reports and presentations

Coordinate board and governance meeting logistics, including scheduling, papers, minutes distribution and maintenance of the board portal

Prepare, format and proofread executive correspondence, board papers, contracts,



financial reports and other documentation to a high standard

Manage document, matter and reporting systems, ensuring records are accurate, organised and easily retrievable

Support relationships with external counsel, auditors and vendors, including engagement set-up, invoice processing and budget tracking

Act as a key liaison between Legal, Finance and stakeholders across People & Talent, Sales and Operations

Coordinate document execution, including signatories, notarisation and company seal processes where required

Support the CLO and CFO with reports, presentations and briefing materials for the Board and Executive team

Assist with corporate governance obligations, including statutory registers and ASIC filings

Manage travel arrangements, expense reporting and event coordination

Identify opportunities to improve Legal and Finance processes through technology, automation and process improvement

Handle highly confidential and commercially sensitive information with discretion and professionalism

What We’re Looking For

5+ years’ experience as an Executive Assistant supporting C-suite or senior executives

Experience supporting leaders across legal, finance or corporate functions

Exceptional organisational skills and the ability to manage multiple competing priorities across two senior executives

Excellent written and verbal communication skills, with confidence liaising with senior executives, Board members and external advisors

Strong drafting, proofreading and document formatting skills

High level of discretion, integrity and sound judgement when handling confidential information

Ability to work autonomously and anticipate the needs of senior leaders





Strong attention to detail and a commitment to accuracy

Excellent proficiency across Microsoft 365, particularly Outlook, Word, PowerPoint and Excel

Confidence learning and adopting new technology and software platforms

A proactive, solutions-focused approach to problem-solving and process improvement

Strong relationship-building skills and the ability to work effectively with stakeholders at all levels

Comfortable working in a fast-moving technology business

What Would Be a Plus

Supporting a Chief Legal Officer, Chief Financial Officer, General Counsel or senior Legal/Finance leadership team

Fast-growth or scale-up businesses

Corporate governance, ASIC filings or company secretarial processes

Board portal software such as Diligent or BoardEffect

Financial reporting, budgeting cycles or expense management systems

Privacy, data protection or AI governance

Justice of the Peace (JP) qualification

Experience with e-signature and document management platforms

Why Join Sharon AI? You’ll be joining a rapidly growing technology business operating at the forefront of AI infrastructure. This is an prospect to play a key role in supporting senior leadership and helping build the processes and ways of working that will support Sharon AI as it continues to scale.

Work closely with the Chief Legal Officer and Chief Financial Officer

Play a key role across both Legal and Finance functions

Exposure to Board and corporate governance activities

Opportunity to improve and streamline processes through technology and automation

Work within a fast-moving, growing technology business

Hybrid working environment in Sydney

Opportunity to work closely with senior leaders and stakeholders across the business

If you’re an experienced Executive Assistant who thrives in a fast-paced environment, enjoys working with senior leaders and is looking for an opportunity to have a genuine impact within a rapidly growing technology business, we’d love to hear from you.

#J-18808-Ljbffr

📌 Executive Assistant (Sydney)
🏢 Sharon AI
📍 Sydney