Galaxy Property Maintenance Solutions Pty Ltd – Knoxfield VIC We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients. We are seeking a professional, organised, motivated and reliable Office Administrator to join our Knoxfield office full-time. Key responsibilities

Answer calls and emails professionally and provide excellent customer service Schedule appointments, site inspections, trades and daily work activities Prepare and send quotations, invoices, receipts and work orders; follow up enquiries and outstanding quotations Process supplier invoices and customer payments; assist with bookkeeping and day-to-day accounts administration Maintain financial records in Xero; assist with bank reconciliation, Accounts Payable and Accounts Receivable Liaise with clients, suppliers, subcontractors and trades; maintain records, filing and company documentation Provide administrative support to the Director and occasionally attend site/property inspections when required About you

Fluent English and Persian (Farsi),



with excellent spoken and written English Previous office administration experience; minimum 2 years preferred Bookkeeping/accounts administration experience highly preferred; Xero experience highly regarded Proficiency in Microsoft Word, Excel, Outlook and Google Workspace Qualified telephone manner, strong customer service, communication and organisational skills Excellent attention to detail, time management, prioritisation and problem-solving skills Self-motivated, proactive, reliable, trustworthy and able to work independently Australian Citizen, Permanent Resident or holder of unrestricted Australian work rights Current Australian Driver's Licence and own reliable vehicle are essential Property maintenance, construction, renovation or building industry experience preferred About us

We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients.

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📌 office administrator (Port Phillip City)
🏢 Galaxy Property Maintenance Solutions
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