Personal Assistant / Commercial Property Coordinator Are you an experienced Personal Assistant who enjoys variety, autonomy and taking ownership?

This is a unique opportunity to combine senior executive support with the coordination of a privately managed commercial property portfolio. Working closely with the General Manager, Directors and senior management, you will become a trusted and highly valued member of the business.

The position offers a genuine 50/50 split between personal assistance and commercial property coordination, making it ideal for someone who enjoys being across multiple priorities, building strong stakeholder relationships and ensuring everything runs smoothly behind the scenes.

The Role

Personal Assistant and Office Support

You will provide high-level administrative and personal support to Directors and management, including:

Coordinating complex domestic and international travel arrangements

Managing business meetings, personal appointments, calendars and reminders

Preparing correspondence, documents and other administrative material

Maintaining office filing, document management and archiving systems

Managing office IT systems and liaising with external providers when required

Maintaining records relating to shareholdings and other investments

Coordinating insurance policies and submitting claims

Managing mail, couriers, office supplies and general office administration

Ensuring the day-to-day operation of the office is efficient and well organised

Completing occasional personal errands and ad hoc duties

Commercial Property Coordination





You will also oversee the day-to-day coordination of a portfolio of commercial office, showroom and warehouse properties, including:

Acting as a key point of contact for tenants, contractors and other stakeholders

Coordinating repairs, maintenance, inspections and scheduled building works

Keeping tenants informed of maintenance, inspections and property-related activity

Conducting property inspections at the commencement and expiry of leases

Coordinating annual inspections for showroom and warehouse properties

Maintaining accurate maintenance and repair schedules

Managing property records, including lease agreements and tenant insurance documentation

Maintaining property files in accordance with established systems and procedures

Supporting compliance with landlord and tenant lease obligations

Assisting with administrative matters relating to property development prior to completion

About You

To be successful in this position, you will ideally have:

A minimum of five years' experience within a professional office environment

At least three years' experience as a Personal Assistant, Executive Assistant or in a comparable senior support role

Experience coordinating domestic and international travel





Previous exposure to commercial property management, facilities coordination or lease administration

Strong organisational and time-management skills

Excellent written and verbal communication skills

A high level of attention to detail and accuracy

The ability to manage changing priorities, instructions and deadlines

A proactive and solutions-focused approach

Confidence working autonomously and using initiative

A high level of integrity, professionalism and discretion

Intermediate Microsoft Word and Excel skills

Experience using document management, office IT or AI platforms

A current driver's licence and access to a reliable vehicle

Experience with systems such as NetDocuments, 1Password, Claude or similar platforms will be highly regarded but is not essential.

Why Consider This Opportunity?

A broad and interesting role with genuine variety

A high level of autonomy and responsibility

Direct exposure to Directors and senior management

The chance to manage both executive support and commercial property matters

A convenient Perth CBD location

A full-time position working Monday to Friday

An attractive salary of approximately $100,000 + superannuation, depending on experience

An immediate start available for the right person

If you are a capable and highly organised professional who enjoys taking ownership, building strong relationships and being the person others can rely on, we would welcome a confidential conversation.

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📌 Personal Assistant / Commercial Property Coordinator (Perth)
🏢 AM Executive Consulting
📍 Perth