Executive Assistant | $110,000 package (inclusive of superannuation)

The Opportunity This is a rare opportunity to join a highly successful and well-established Australian technology business with a strong reputation and an impressive client portfolio across the financial services sector.

Supporting the Managing Director, you'll play a pivotal role in ensuring the smooth operation of day-to-day activities, providing high-level administrative support while building trusted relationships across the organisation. This is a hands‑on role suited to an experienced Executive Assistant who enjoys being the go‑to person, thrives in a professional environment, and takes pride in delivering exceptional support.

This is a permanent, full-time position based in a sophisticated corporate office environment.

Key Responsibilities

Provide executive support to the Managing Director and senior leadership team

Coordinate meetings, agendas, reports and documentation

Prepare board and leadership meeting papers and minutes

Manage travel arrangements, expenses and credit card reconciliations

Respond to correspondence and assist with stakeholder communications

Organise events, functions and catering requirements

Maintain records, filing systems and administrative processes

Support day-to-day office operations and business continuity activities

Liaise with contractors, trades and external service providers as required

Assist with office and facilities-related coordination projects





About You You are a polished and highly organised Executive Assistant with proven experience supporting senior executives, ideally at CEO or Managing Director level.

You are known for your professionalism, discretion and ability to build strong relationships across all levels of an organisation. Comfortable working autonomously, you can confidently manage competing priorities while maintaining exceptional attention to detail.

You will bring:

Previous experience as an Executive Assistant, Executive Officer or Senior Administrator

Experience supporting senior executives, CEOs or Managing Directors

Strong minute-taking and meeting coordination skills

Excellent written and verbal communication skills

Exceptional organisational and prioritisation abilities

A high level of discretion and professionalism

Advanced Microsoft Office skills

The ability to work independently and proactively solve problems

What's on Offer?

$110,000 package inclusive of superannuation

Permanent, full-time employment

A stable and successful business with a long-standing reputation

A varied and autonomous role with broad exposure across the business

Supportive and professional leadership team

Opportunity to make a genuine impact in a trusted executive support position

Dixon Appointments values diversity and inclusion and is committed to providing a secure, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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📌 Executive Assistant (Port Phillip City)
🏢 Dixon Appointments | Recruitment Agency
📍 Port Phillip City