Experienced Bookkeeper – Multi-Site Retail Business

Part-Time | 20 Hours per Week | 5 Days × 4 Hours

Robinsons Bookshop is looking for an experienced, commercially minded Bookkeeper to join our team and take ownership of the day-to-day financial administration of our growing multi-site retail business.

This is not simply a data-entry role.

We are looking for someone who is experienced, organised and financially street-smart — the kind of person who can look at a transaction, reconciliation or report and instinctively recognise when something doesn't quite make sense.

You will be working closely with management across our bookstore operations and will play an important role in maintaining accurate, timely and reliable financial information.

The Role

This is a permanent part-time position working approximately 20 hours per week, across five days — approximately four hours per day.

Your responsibilities will include:

- Daily and weekly bookkeeping across a multi-site retail business
- Bank and credit card reconciliations
- Accounts payable and supplier reconciliations
- Reviewing supplier invoices, credits and payment allocations
- Maintaining accurate records within Xero
- Investigating discrepancies and resolving reconciliation issues
- Preparing and maintaining financial and management spreadsheets
- Working extensively with Microsoft Excel
- Assisting with cash-flow and working-capital reporting
- Supporting month-end accounting processes
- Maintaining clean, accurate and well-organised financial records
- Liaising with store managers, suppliers and management where information needs to be clarified
- Identifying errors, unusual transactions or process weaknesses rather than simply processing what is put in front of you




- Helping us continually improve our bookkeeping and financial administration systems

What We're Looking For

We are particularly interested in someone who has spent several years actually doing bookkeeping in a real operating business and understands that things don't always arrive neatly packaged.

You will ideally be:

- An experienced Bookkeeper with strong practical accounting knowledge
- Highly competent using Xero
- Very strong in Microsoft Excel
- Comfortable working with formulas, reconciliations, data sets and financial schedules
- Exceptionally accurate and organised
- Comfortable investigating transactions until the numbers reconcile
- Able to recognise when something looks wrong and confident enough to ask questions
- Commercially minded and able to understand the story behind the numbers
- Able to prioritise your workload without requiring constant supervision
- Reliable, accountable and comfortable taking ownership of your work
- Confident communicating with managers, suppliers and other team members
- Someone who enjoys improving systems rather than simply accepting inefficient processes

Experience within retail, inventory-based businesses or multi-location businesses would be highly regarded.

Excel Skills Matter

Excel is an important part of this position.

We are looking for someone who is genuinely comfortable working in spreadsheets rather than someone who simply lists Excel on their résumé.

You should be confident working with functions such as:





- XLOOKUP / VLOOKUP
- SUMIFS
- Pivot Tables
- Filters and data sorting
- Reconciliation schedules
- Large transaction exports
- Basic data analysis and exception reporting

More advanced Excel skills will be highly regarded.

The Person We're Looking For

Technical skills matter, but mindset matters just as much.

We want someone who is practical, curious and street-smart with numbers.

If a supplier account is out by $2,000, you don't simply carry the difference forward — you want to know why.

If a payment has been allocated incorrectly, you follow the trail.

If a spreadsheet doesn't reconcile, you keep working through it until you understand the reason.

And if you see a better way of doing something, we want you to tell us.

You will be joining a business that is actively modernising its systems, improving its financial disciplines and building stronger management information across the organisation.

For the right person, this is an opportunity to become a trusted and valued part of that journey.

Hours

Approximately 20 hours per week

5 days per week × approximately 4 hours per day

The consistency of working across five days is important to us because it allows our financial records, supplier accounts and reconciliations to remain current throughout the week.

About Robinsons Bookshop

Robinsons Bookshop is an established Victorian independent bookseller operating multiple bookstores and associated retail operations.

We are passionate about books, customers and building a strong Australian retail business for the future.

Behind every great retail business, however, must be great financial disciplines — and that is where this role becomes particularly key.

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📌 Experienced Bookkeeper (Frankston)
🏢 Robinsons Bookstores
📍 Frankston