Job Description

Project Administrator / Commercial Support Officer
n Canberra, ACT | ACT Government | 9 Month - Contract Opportunity
n We are currently seeking an experienced Commercial Support Officer to join a commercial team within the ACT Government.
n This is a varied role combining commercial administration, procurement, contract management, financial administration and executive support, working closely with senior leaders, project managers, suppliers and internal stakeholders.
n The successful candidate will be highly organised, commercially minded and comfortable working across multiple priorities within a government setting.
n The Role Reporting to the Senior Director, Commercial Strategy, you will provide high-level administrative, procurement and governance support to ensure the effective operation of the team.
n Key responsibilities will include:

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- Supporting procurement activities, including documentation, approvals, evaluations, timeframes and stakeholder inputs
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- Preparing, managing and monitoring consultant briefs, contracts, purchase orders and project budgets
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- Monitoring contract milestones, deliverables and expiry dates
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- Processing invoices and monitoring expenditure against approved budgets
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- Preparing reports, briefing notes, correspondence, presentations and operational documents
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- Maintaining accurate project records and ensuring compliance with record-keeping requirements
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- Providing high-level administrative and executive support to senior leaders and project teams
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- Coordinating meetings, stakeholder and consultant engagement activities, agendas, papers and minutes
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- Tracking actions arising from meetings and ensuring follow-up within required timeframes
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- Supporting broader governance, reporting and project requirements as required
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About You We are looking for someone who can demonstrate:

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- Experience in commercial, project, procurement, contract or administration support - Particularly within ACT Gov setting
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- Strong organisational skills and the ability to manage competing priorities
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- Excellent written and verbal communication skills
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- Experience preparing professional reports, correspondence, briefs and presentations
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- Strong attention to detail and the ability to identify and escalated risks
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- Confidence working with senior stakeholders, suppliers, consultants and project teams
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- Experience maintaining accurate project documentation and records
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- The ability to quickly understand and operate within government processes and compliance requirements
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Desirable Experience Experience in any of the following will be highly regarded:

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- ACT Government
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- Government procurement
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- Contract administration or contract management
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- Commercial projects
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- Infrastructure, construction, property or consulting environments
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- PMO or project administration
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Why Apply? This is an opportunity to work within an ACT Government commercial team, gaining exposure to procurement, contracts, project budgets, governance and senior stakeholder engagement.
n If you have a strong commercial or project administration background and are looking for an opportunity within the government sector, we would be interested in hearing from you.

📌 Project Administrator - ACT Government (Canberra)
🏢 Rubix Solutions
📍 Canberra