Elite Smart Energy Solutions – South Melbourne VIC

We're looking for a hands‑on Office Manager to take ownership of day‑to‑day office operations and support the wider team across administration, coordination, and internal processes. This is not a passive admin role — you'll be responsible for keeping things organised, driving consistency, and ensuring the office runs efficiently at all times. Key responsibilities

Manage and oversee daily office operations and administrative processes Coordinate internal workflows across operations, sales, and customer service Maintain accurate records, documentation, and internal systems Support scheduling, job tracking, and installer coordination Monitor office resources, suppliers, and general facilities management Assist with accounts administration, including invoicing and payment tracking Support onboarding and coordination of administrative staff (onshore and offshore) Identify process gaps and implement improvements to increase efficiency About you





Proven experience in an Office Manager or similar administrative leadership role Highly organised with strong attention to detail Confident managing multiple priorities in a fast‑paced environment Strong communication skills — direct, clear, and professional Comfortable working across different teams and holding people accountable Proficient in CRM systems (e.g. HubSpot), Microsoft Office, and general admin tools Problem‑solver who takes initiative rather than waiting for direction About us

At Elite Smart Energy Solutions, we specialise in residential solar, battery, air‑conditioning, and heat pump installations across Victoria. We're a rapid‑growing, operations‑heavy business where structure, accountability, and efficiency matter. Be part of a growing company in the renewable energy industry Work closely with senior leadership and have real impact Opportunity to shape internal processes and systems Stable, full‑time position based in South Melbourne

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📌 Office Manager (Port Phillip City)
🏢 Elite Smart Energy Solutions
📍 Port Phillip City