About the Role We are seeking a highly organised, professional, and proactive Qualified Assistant to the Operations Director to join our team based in Jandakot. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.

The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.

Key Responsibilities In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

Managing a busy diary and coordinating appointments

Scheduling meetings and preparing meeting invites

Assisting with travel arrangements and logistics where required

Preparing correspondence, documents, and presentations

Taking meeting minutes and following up on action itemsSupporting communication between internal teams and external stakeholders

Assisting with project administration and operational coordination

Maintaining organised records, files, and documentation

Providing general secretarial and business administrative support





Assisting with ad hoc tasks to support the Operations Director and broader operational team

About You To be successful in this role, you will have:

3 to 5 years’ experience in an administrative or assistant role within a project-based operational workplace

Strong written and verbal communication skills

Excellent organisational and time-management abilities

Proven experience managing diaries and scheduling meetings

A professional, discreet, and approachable manner

Strong attention to detail and the ability to manage multiple priorities

Good judgement, initiative, and the ability to work independently

Strong proficiency in Microsoft Office and general business systems

Qualifications

A qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageous

Why Join Us? This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.

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📌 Project Coordinator / Operations Administrator (Rottnest Island)
🏢 Xcalibur
📍 Rottnest Island