Operations, Warehouse & Procurement Assistant Operations, Warehouse, & Procurement Assistant

Castle Hill | Permanent Full-Time

What's on Offer?

Competitive salary based on experience and stable, full-time opportunity

Supportive and collaborative team environment

Ongoing learning and professional development

Exposure to technology, business operations, and procurement

A varied role with ownership and autonomy

Are you an organised, hands‑on professional who enjoys keeping operations running smoothly? Do you thrive in a role that combines

warehouse operations, inventory management, procurement, logistics and administration ?

Our client is a growing and well‑established

Managed Services Provider (MSP)

that partners with businesses across Australia to deliver cutting-edge, reliable and customer‑focused technology solutions. With a strong reputation for exceptional service, collaborative teamwork and long‑term client partnerships, they are committed to continuous improvement and investing in people who want to grow alongside the business.

As their business continues to expand, they are looking for an

Operations, Warehouse & Procurement Assistant . This is a diverse, fast‑paced role where you'll play a key role in ensuring the business operates efficiently behind the scenes.

This is

not an IT support role . However, if you're confident using business systems, enjoy working with technology‑related products and equipment, and are looking for a position that offers variety, ownership and genuine career development, we'd love to hear from you!

About the Role As the

Operations, Warehouse & Procurement Assistant , you'll work closely with multiple departments across the business, helping maintain accurate inventory records, coordinating procurement activities, supporting sales administration and contributing to a well‑organised workplace.





Key Responsibilities Warehouse, Inventory & Logistics

Take ownership of the organisation and presentation of the warehouse

Receive, label, store and dispatch equipment and stock

Coordinate incoming and outgoing hardware, deliveries and client assets

Arrange couriers, freight and equipment transfers

Maintain accurate inventory records across office locations, vehicles and storage areas

Monitor stock levels and assist with replenishment

Support stocktakes and inventory accuracy

Procurement & Supplier Coordination

Source and order IT hardware, software and business equipment

Process purchase orders and track deliveries

Liaise with suppliers, distributors and vendors

Verify incoming goods against purchase orders and invoices

Maintain supplier records and preferred purchasing processes

Asset Management

Maintain accurate records of company assets

Track equipment, tools, devices and software licences

Coordinate asset allocation, returns and audits

Assist with stock reconciliation and reporting

Sales Administration

Support the sales team with quotations and order processing

Assist with quote follow‑up and customer communications

Coordinate order handovers and delivery updates

Office & Business Operations

Help maintain a professional, organised office environment

Coordinate office supplies and workplace facilities

Support internal administration and business operations

Assist with travel bookings and event coordination





Answer incoming calls when required and provide excellent customer service

Finance admin related duties such as raising invoices following approved quotations, supporting basic accounts administration, processing payments where required, and maintaining accurate financial and procurement records

About You We're looking for someone who enjoys taking

ownership, staying organised

and

supporting multiple areas

of a growing business. You'll ideally bring:

Excellent organisational and time management skills

High attention to detail and accuracy

Strong written and verbal communication skills

A professional and friendly phone manner

Confidence using Microsoft Office, particularly Excel

The ability to manage competing priorities in a fast‑paced environment

A hands‑on attitude and willingness to assist with warehouse and inventory tasks

The ability to work independently whilst collaborating with the wider team

Highly Regarded

Experience in warehouse, inventory, procurement or logistics

Experience within an MSP, technology company or professional services environment

Exposure to quoting, purchasing or sales administration

Experience using CRM, PSA, inventory or accounting systems

Knowledge of IT hardware, software licensing or vendor portals

Experience coordinating freight, couriers or equipment logistics

Basic accounts or invoicing experience

Why Apply? This is an excellent opportunity for someone who enjoys variety and wants to play an important role behind the scenes of a successful business.

You'll be trusted to keep operations running smoothly by managing warehouse organisation, inventory, procurement, logistics and administration whilst working alongside a collaborative and supportive team.

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📌 Operations, Warehouse & Procurement Assistant (Sydney)
🏢 NextGen HR
📍 Sydney