Are you an Events Coordinator/ Event Administrator eager to take your next step in an event based not-for-profit organisation? Look no further, we have the role for you!

Work in a values driven NFP organisation that aims to change the lives of young people

Work on large scale events, meaningful events with thousands of attendees

Work with an experienced mentor with a wealth of knowledge

CBD location - accessible by public transport

Work from home flexibility - 3 days in the office, 2 days from home

Full time, permanent position

Work in a high performing, 'all hands on deck' cooperative culture

The Company Work for national not-for-profit which drives the success of young people. The organisation aims to showcase and promote excellence through programs, competitions, community projects and education pathways around Australia.

The Role Working closely with the Head of Event Operations, you will be responsible for the coordination of the organisation's events, activities and programs. You will ensure that organisational activities are achieved in line with strategy, budget and time constraints.

Your duties will include but not be limited to:

Coordinate local, state and interstate eventsand programs

Maintain accurate and up-to-date event, volunteer and participant records within event management systems

Manage volunteer and participant engagement, communication and compliance requirements





Act as a primary point of contact for volunteers and key event stakeholders

Support volunteer and participant logistics, including uniforms, travel, accommodation and on-site requirements

Liaise with venues, suppliers, contractors and key stakeholders to ensure successful program delivery

Obtain quotes and assist with financial administration to ensure accurate reporting of event related expenses

Provide on-site operational support during events, ensuring volunteers are fully briefed

Complete a high volume of administration, including database management and the ongoing maintenance of procedures, templates and operational documentation

What will you need to succeed?

Demonstrated experience in an Events Operations Coordinator/ Event Administrator position

Excellent stakeholder engagement skills

Strong project management, administrative and database management

Experience with event management or project management systems

Organisational skills, time management and ability to work to strict deadlines

Budgeting, planning and project delivery skills

Be a self starter who can work both autonomously and in a team environment

Ability to make considered decisions in a fast paced environment

Don't miss out on this excellent opportunity. Interviews will be held immediately.

Good luck!

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📌 Events Operations Coordinator (Port Phillip City)
🏢 Hugo Personnel Pty
📍 Port Phillip City