Full-time Permanent Operations - Administration

Posted 09 Sep 2026

Description CBC Group is excited to offer a great opportunity for an experienced Facilities Administrator to join our growing Melbourne team, based in our office in Keilor Park. In this role, you’ll support our hospitality client and play an important part in keeping operations running smoothly.

About the role

Reporting to the Facilities Manager, you’ll work closely with a team of trades and administrators to manage high-volume coordination and administrative tasks. Your focus will beensuring that work requests are accurately tracked,allocated, and completed efficiently.

Key Responsibilities

Maintain and update the CMMS system to ensure accurate data management

Review and validate information for accuracy and completeness

Allocate work orders to contractors across multiple trades (e.g., Carpentry, HVAC, Electrical)

Ensure asset registers comply with safety regulations and industry standards

Manage contract documentation and assist with reporting requirements and milestones

Participate in internal and external stakeholder meetings

Provide timely updates and communication to contractors and stakeholders

About You

We’relooking for a proactive and detail-oriented professional with experience in a similar role who thrives in a fast-paced environment. You will bring:

Strong attention to detail and commitment to accuracy





Previousexperience in Facilities Management or Retail environments (highly regarded)

Ability to work both independently and collaboratively within a team

Strongorganisationaland problem-solving skills

Proficiencyin Microsoft Office (Word, Excel, Outlook) and MS Project

Excellent communication and interpersonal skills

Requirements

National Police Check (or willing to obtain)

At CBC, we pride ourselves on our people-first culture. When you join our team,you’llbenefitfrom:

Flexible working arrangements

Employee wellbeing support, including access to an Employee Assistance Program

Recognition programs including Years of Service and Values Awards

Birthday leave – an extra day off to celebrate your special day

Ongoing training and career development opportunities

A collaborative and supportive team environment

Regular team events and company-wide celebrations

Company Overview CBC is a trusted provider of integrated facilities management, asset management and construction services throughout Australia. Our end-to-end service delivery model is underpinned by the values of quality, safety and sustainability. You'll have a top-tier provider's knowledge and systems with the personalised service and flexibility typically only associated with boutique operators.

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