Since our founding in 2002, Everick has grown to become one of Australia’s leading heritage practices. We have cultivated a diverse and loyal client base, earning a strong reputation for delivering exceptional advice with integrity. As a specialist heritage practice, we provide comprehensive services across Indigenous, historic, and built heritage sectors, working closely with private and government clients, and directly supporting First Nations communities across Australia. Our group also includes teams of GIS (Everick Geospatial) Native Title (Lithic Legal) and scientific (Vicus Laboratory) experts, demonstrating our enduring commitment to being experts in the field.
About the role
This role presents an opportunity to join a reputable heritage consultancy offering clients professional services nationwide. The main function of this role is to manage all finance and administrative duties including providing efficient office-based finance and administrative assistance to Company Archaeologists. The primary focus is to ensure that all professional income invoicing is done accurately and, in a time,-effective manner in line with purchase order requirements, quotes and payment terms, while working collaboratively with the accounts receivable and accounts payable team to ensure all deadlines are met, disbursement costs are recharged appropriately to clients and in line with budgets.
Key responsibilities
- Invoice clients for archaeological survey work and reimbursement of expenses incurred by the company
- Enter financial data in ACUMATICA
- Work collaboratively with accounts receivable team to ensure all invoicing to all clients is done in a timely manner
- Cross check all invoicing done for accuracy against the quotes before releasing to the client
- Meet invoicing deadlines to ensure customers are invoiced promptly
- Check quotes prepared by archaeological staff to ensure accuracy and current costs are used in the quotes
- Set up New Job Folders and Budget Reconciliations with billing details
- Assist with the reconciliation of Company Credit Cards when required
- Assist when required with General bookkeeping duties including Balance Sheet Reconciliation
- Answer incoming telephone calls for the company as part of the team
- Manage the designated group emails inbox as part of the team
- Work with other AR and administrative staff to share the workload and ensure that the accounts are kept up to date
- Handle logistics mobile telephone to assist archaeological field staff on allocated weekends
- Help logistic officer to book accommodation, flights and hire cars for staff members on field trips when needed
- Complete timesheet entries accurately on a weekly basis using Total Synergy
- Adhere to the Quality Management System requirements
About you
Excellent time management and organisational skills and a demonstrated ability to adhere to strict deadlines even when under considerable pressure
Excellent communication skills in both written and verbal English
Demonstrated high level ability to use word processor and spreadsheets
Advanced experience in ACUMATICA or equivalent program and general book-keeping skills
Demonstrated ability to think critically and identify report deficiencies
Demonstrated commitment to continuous improvement reporting standards
Demonstrated understanding of the importance of confidentiality issues
Demonstrated ability to work as an effective member of a team
Experience as an accounts receivable officer in a medium sized office/family business
Takes pride in completing quality qualified work
Willingness to work with others, upholding company values
Works well in a team environment or independently
Open to acquiring new skills and knowledge
Flexibility and adaptability to working in various geographical locations regularly as required