Job Description

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Role Overview

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We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

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This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.

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Key Responsibilities

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- Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
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- Manage diaries and inboxes, coordinating internal and external meetings
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- Organise meetings, book meeting rooms and arrange catering
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- Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
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- Process and manage expenses via Concur, ensuring timely submission and reconciliation
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- Act as a key point of contact for internal and external stakeholders
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- Manage team communications, including handling calls, emails and general correspondence
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- Provide front-of-house support when required, including greeting clients and managing calls
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- Support the organisation of client meetings, roadshows and events
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- Maintain accurate records, databases and filing systems,



including printing, scanning and e-filing
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- Track office supplies and order stationery as required
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- Coordinate couriers and manage incoming and outgoing deliveries
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- Assist with ad hoc projects, research tasks and broader team initiatives
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- Provide support to the Corporate Access team where required
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- Provide cover for front of house as needed
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- Ensure confidentiality is maintained across all communication and materials
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Skills & Experience

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- Previous experience in an administrative or team assistant role, ideally within financial services
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- Strong organisational skills with the ability to manage multiple priorities and deadlines
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- High attention to detail and accuracy, including data entry and record keeping
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- Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
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- Experience with Concur or similar expense systems highly regarded
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- Excellent written and verbal communication skills, with a professional and confident telephone manner
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- Proven ability to multitask, prioritise and meet strict deadlines
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- Ability to build strong working relationships across teams
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Personal Attributes

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- Proactive and takes initiative, with a strong sense of ownership
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- Discreet and trustworthy, with the ability to handle sensitive information
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- Calm under pressure and adaptable to changing priorities
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- A team player with a positive, flexible and approachable attitude
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- Qualified, polished and confident in manner
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📌 Equity Administrative Assistant, Sydney (New South Wales)
🏢 Jefferies Financial Group
📍 New South Wales