Job Description

We are seeking a proactive and detail-oriented Mandarin Speaking Accounts Assistant to join our growing team. This role combines day-to-day bookkeeping and accounts support with supplier and customer liaison responsibilities. The successful candidate will play a key role in maintaining accurate financial records while coordinating purchases and communications with overseas suppliers and international customers, particularly in Mandarin-speaking markets.

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Daily data entry and bookkeeping

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Accounts payable and accounts receivable processing

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Bank reconciliations

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Daily, weekly and Monthly reporting to Executive teams.

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Supplier invoice processing and payment preparation

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Credit card reconciliations and expense management

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Assisting with month-end reporting and financial records

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Maintaining accurate accounting and supplier records

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Supporting the finance team with general administrative duties

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Communicate with overseas suppliers and manufacturers in Mandarin and English

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Arrange and manage orders for venue, hotel and operational supplies

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Obtain quotations, negotiate pricing and coordinate deliveries

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Follow up on shipments, inventory levels and outstanding orders

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Assist customers and suppliers with enquiries and account matters

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Liaise with freight providers and international logistics partners where required

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Fluent Mandarin and English (written and spoken)

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Previous experience in bookkeeping, accounts administration or a similar finance role

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Robust attention to detail and accuracy

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Excellent communication and organisational skills

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Proficient in Microsoft Office, particularly Excel

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Ability to manage multiple tasks and deadlines

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Experience using Xero, MYOB or similar accounting software

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Experience dealing with overseas suppliers and import purchasing favorable.

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Background in hospitality, hotels, retail or wholesale environments also favorable.

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About the Role

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We are seeking a proactive and detail-oriented Mandarin Speaking Accounts Assistant to join our growing team. This role combines day-to-day bookkeeping and accounts support with supplier and customer liaison responsibilities. The successful candidate will play a key role in maintaining accurate financial records while coordinating purchases and communications with overseas suppliers and international customers, particularly in Mandarin-speaking markets.

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Key Responsibilities

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Accounts & Bookkeeping

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- Daily data entry and bookkeeping
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- Accounts payable and accounts receivable processing
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- Bank reconciliations
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- Daily, weekly and Monthly reporting to Executive teams.
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- Supplier invoice processing and payment preparation
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- Credit card reconciliations and expense management
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- Assisting with month-end reporting and financial records
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- Maintaining accurate accounting and supplier records
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- Supporting the finance team with general administrative duties
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Supplier & Customer Coordination

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- Communicate with overseas suppliers and manufacturers in Mandarin and English
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- Arrange and manage orders for venue, hotel and operational supplies
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- Obtain quotations, negotiate pricing and coordinate deliveries
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- Follow up on shipments, inventory levels and outstanding orders
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- Assist customers and suppliers with enquiries and account matters
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- Liaise with freight providers and international logistics partners where required
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Skills & Experience

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Essential

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- Fluent Mandarin and English (written and spoken)
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- Previous experience in bookkeeping, accounts administration or a similar finance role
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- Strong attention to detail and accuracy
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- Excellent communication and organisational skills
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- Proficient in Microsoft Office, particularly Excel
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- Ability to manage multiple tasks and deadlines
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Desirable

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- Experience using Xero, MYOB or similar accounting software
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- Experience dealing with overseas suppliers and import purchasing favorable.
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- Background in hospitality, hotels, retail or wholesale environments also favorable.
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What We Offer

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- Stable, long-term opportunity with a growing business
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- Diverse role combining finance, purchasing and supplier management.
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- Supportive and cooperative team environment
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- Career development opportunities
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📌 Accounts Assistant (Burwood)
🏢 seek.com.au
📍 Burwood