Legal Secretary / Administration Assistant Nadine Stevens Legal is a boutique and growing law firm practising primarily in family law, conveyancing and estates. We are looking for an organised, proactive and positive Legal Secretary or Administration Assistant to join our friendly team.
This role would suit someone with strong administrative skills who takes pride in keeping matters organised, following tasks through to completion and helping a legal practice run efficiently.
About the role You will provide administrative and secretarial support across the firm, with a particular focus on family law matters.
Key responsibilities
Managing emails, calendars, appointments and task lists
Opening, maintaining and closing electronic client files
Preparing and formatting letters, court documents and other correspondence
Communicating professionally and compassionately with clients
Assisting with court filing, briefs, financial disclosure and document collation
Following up outstanding documents, tasks and client instructions
Preparing invoices and assisting with work-in-progress and billing processes
Maintaining accurate file notes and ensuring deadlines are recorded and monitored
Providing general administrative support to the solicitors and wider team
Proactively identifying tasks that can be progressed or completed.
About you
Highly organised,
reliable and able to prioritise competing tasks
Proactive and willing to take ownership of their work
Comfortable working from task lists and following matters through to completion
Able to work independently and unassisted when required, while also contributing positively as part of a team
Confident using initiative and identifying the next steps required to progress a matter
An effective communicator with a qualified and friendly manner
Confident using technology and learning new systems
Accurate and attentive to detail
Discreet and able to handle sensitive and confidential information
Previous family law experience would be highly regarded; however, we are also open to someone with excellent administration or legal support experience who is genuinely willing to learn.
Experience using Smokeball, the Commonwealth Courts Portal, InfoTrack or PEXA would also be highly regarded, but training can be provided to the right person.
About us Nadine Stevens Legal is a boutique and growing law firm practising primarily in family law, conveyancing and estates. We are a small, approachable and supportive team where your contribution will be noticed and valued. We offer varied work, practical training and the opportunity to develop your legal administration skills across several areas of law.