Business Operations & Systems Coordinator - Construction At Deluxe, we specialise in premium construction cleaning solutions for Australia’s top-tier building companies. For over 26 years, we've cleaned some of the country's most iconic places and spaces, across a wide range of sectors.

Our diverse portfolio includes work on major projects, such as the Sydney Metro, luxury hotels, high-rise residential and commercial towers, hospitals, universities, major sporting venues, data centres and government & defence facilities.

The Opportunity We are looking for a highly capable and tech-savvy

Business Operations & Systems Coordinator

to work closely with our Business Manager and help drive systems, processes and operational improvements across the business.

This role is ideal for someone who is naturally curious, digitally confident and quick to learn new technology. You’ll work across business operations, systems, projects, workforce initiatives and continuous improvement—using technology, automation and AI tools to simplify processes, improve efficiency and keep the business moving forward.

You’ll be proactive, resourceful and solutions-focused, with the ability to navigate different systems, identify better ways of working and turn ideas into action.

The Role Your responsibilities include:

Implement and optimise operational systems, digital tools and platforms

Identify and implement process improvements, utilise automation and AI to streamline workflows and improve business efficiency

Maintain systems, digital records, databases, spreadsheets and reporting tools

Manage cloud-based filing systems and coordinate workplace IT requirements

Prepare and issue EOIs to clients, capability documents,



presentations and client proposals

Coordinate client requests, project inductions, site bookings and operational requirements

Maintain WHS systems, safety documentation and compliance actions

Maintain SOPs, policies, procedures and internal business resources

Coordinate workforce resourcing, administration and training presentations

Prepare reports and documentation, coordinate meetings and follow up action items with the team

Manage merchandise, office supplies, suppliers, ordering and stock levels

Drive internal communications, team engagement and workplace events that contribute to a strong workplace culture

Maintain an organised, welcoming and positive office environment

Provide general administrative and operational support across the business

About You To be successful in this role, you will have;

Experience in business operations, administration or office coordination (construction industry highly regarded)

Tech-savvy and digitally confident, with strong Microsoft 365 skills and the ability to quickly learn and navigate new systems

Confident using AI and digital tools to improve workflows, productivity and business processes

Experience with system implementation, process improvement, automation and AI tools

Highly organised and deadline-driven, with strong attention to detail and accuracy

Proactive and solutions-focused, with the initiative to identify and implement better ways of working

Ability to work autonomously, manage competing priorities and take ownership of outcomes

Robust written and verbal communication skills

Professional, dependable and team-oriented with a positive approach

Please note - Only short listed applicants will be contacted.

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📌 Business Operations & Systems Coordinator - Construction (Sydney)
🏢 Deluxe Cleaning
📍 Sydney