Job Description

Boutique Kitchens and Joinery – Northgate QLD

n

Project Coordinator & Business Administrator

n

Help drive the success of a growing premium joinery business

n

At Boutique Kitchens & Joinery, we deliver high-quality joinery and interior fit-out projects across commercial, retail, hospitality and residential sectors.

n

As our business continues to grow, we're looking for an organised, proactive and highly capable Project Coordinator & Business Administrator to become the operational backbone of the business.

n

This is not your typical administration role.

n

You'll work closely with our leadership team, Project Manager, Site Manager, suppliers, installers and external contract administration partners to ensure projects, people, compliance, schedules and systems stay organised and on track.

n

If you're the type of person who naturally creates order, follows up actions, keeps everyone accountable and takes pride in making a business run smoothly, we'd love to hear from you.

n

About the Role

n

This is a highly varied role combining:

n

Project Coordination

n

n
- Project setup and administration
n
- Maintaining project registers and records
n
- Meeting coordination and action tracking
n
- Work order preparation and issue
n
- Scheduling coordination and project milestone tracking
n
- Project close-out and handover documentation
n

n

Commercial & Contract Administration Support

n

n
- Maintaining variation, delay and claims registers
n
- Coordinating information for external contract administration advisers
n
- Tracking approvals and commercial actions
n
- Supporting accounts receivable processes
n
- Assisting with progress claims and debtor follow-up
n

n

People & Compliance Administration

n

n
- Employment contracts and HR administration
n
- Employee onboarding and offboarding
n
- Contractor onboarding and compliance management
n
- Maintaining licences, insurances, inductions and training records
n




- SWMS and WHS document administration
n

n

Business Systems & Continuous Improvement

n

n
- Maintaining business systems and data accuracy
n
- Supporting workflow meetings and reporting
n
- Improving administrative processes and procedures
n
- Document control and records management
n

n

About You

n

You may currently be working as a:

n

n
- Project Coordinator
n
- Construction Administrator
n
- Contracts Administrator
n
- Office Manager
n
- Operations Coordinator
n
- Business Administrator
n
- Project Support Officer
n

n

To succeed in this role you'll be:

n

n
- Highly organised and detail oriented
n
- Comfortable managing multiple priorities simultaneously
n
- Confident following up people and holding actions accountable
n
- Proactive rather than reactive
n
- Strong with systems, technology and process improvement
n
- Professional in your communication with clients, suppliers and team members
n
- Able to identify issues before they become problems
n

n

Skills & Experience

n

Ideally you'll have:

n

n
- Experience in project coordination, construction administration or business administration
n
- Solid Microsoft 365 and Excel skills
n
- Experience maintaining business systems and project records
n
- Excellent written and verbal communication skills
n
- Strong attention to detail and follow-through
n
- Experience working in construction, manufacturing, joinery, building, fit-out or a related industry
n

n

Desirable:

n

n
- Experience with Innergy or similar ERP/project management systems
n
- Understanding of WHS compliance and contractor management
n
- Experience with claims, variations or contract administration
n
- Construction White Card
n

n

Why Join BKJ?

n

n
- Diverse and interesting role with genuine variety
n
- Work closely with senior leadership
n
- Opportunity to influence systems and process improvement
n
- Growing and ambitious business
n
- Supportive and collaborative team environment
n
- Long-term career development opportunities
n

📌 Business and Project Coordinator (Queensland)
🏢 Boutique Kitchens and Joinery
📍 Queensland