Job Description

TWT Property Group Pty Ltd - St Leonards Park NSW

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We're looking for a highly organised, discreet and proactive Personal Assistant to support a Sydney-based principal.

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This is a genuine right-hand role. You'll run a busy diary across multiple time zones, own all travel end to end, keep personal, family and household logistics ticking over, and handle a steady stream of ad hoc requests. No two days look the same, and you'll be trusted to get things done without needing to be told twice.

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Bilingual Mandarin-English capability is essential – a valuable portion of the principal's work involves Chinese-Australian clients and cross-border relationships.

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What you'll be doing

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Travel

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- Plan and book international and domestic travel – flights, transfers, accommodation and ground logistics
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- Prepare clear day-by-day itineraries with backup options
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- Manage visas, entry documents and frequent flyer / loyalty program admin
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- Liaise with travel agents, hotels and service providers, and resolve issues quickly when they arise
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- Remain on call during trips to handle delays, changes and last-minute rescheduling
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- Run the principal's diary across multiple time zones
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- Schedule appointments, meetings and personal commitments
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- Flag conflicts and keep the principal across what's coming up
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- Confirm meetings and chase follow-ups
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Personal & lifestyle

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- Book medical, wellness and other regular appointments
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- Handle errands, restaurant bookings, gifts and special occasions
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- Look after household and property logistics
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- Coordinate with household staff and other support people
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- Provide driving support for the principal and/or family members when required
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Family support

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- Accompany children to extracurricular activities, appointments and events when required
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- Coordinate children's schedules, activities and holiday programs
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- Liaise with schools, tutors, coaches and other service providers
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- Assist with school communications, enrolments and administrative matters
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- Coordinate family travel arrangements, including children's documentation and logistics
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Admin

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- Track expenses and reconcile receipts
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- Handle light correspondence and documents, including Mandarin-English translation
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- Keep the contacts list and supplier relationships in order
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- Take on ad hoc requests as they come up
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About you

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- 3+ years' experience as an EA, PA or private/family office assistant supporting a senior executive, founder or principal
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- Fluent in English and Mandarin (written and spoken); Cantonese highly regarded
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- Exceptionally organised, with strong judgement and the ability to prioritise under pressure
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- Discreet and trustworthy – you'll be handling personal and commercially sensitive information
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- Warm and reliable around children, with experience supporting a family highly regarded
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- Confident dealing with agents, hotels, suppliers, schools and household staff
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- Comfortable being contactable outside standard hours during travel periods
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- Current NSW Working With Children Check and National Police Check (or willingness to obtain prior to commencement)
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What's on offer

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- A varied, autonomous role working directly with the principal and family
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- Exposure to a diverse portfolio of businesses and a strong cross-border network
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- Competitive salary commensurate with experience
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- Some travel with the principal, by agreement
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📌 Personal Assistant (New South Wales)
🏢 TWT Property Group
📍 New South Wales