Job Description

Wholesale Food Group is a leading food manufacturer in Australia, specializing in gourmet Mediterranean-inspired foods and custom private label food products for food brand owners, retailers, and distribution companies. Since 1996, they have served a diverse range of local and national B2B customers across various industries and international clients. Their Gold Coast, Queensland location has been a hub for high-quality food manufacturing services and gourmet products.

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We are currently seeking a Part Time Procurement & Inventory Coordinator to join our team. Monday to Friday - 20 to 25 hours per week. No Weekend Work!!

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This role will include duties such as:

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Raising purchase orders to purchase goods and services to ensure production schedules are achieved on time.

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Source and purchase ad-hoc consumable and one off items from time to time and as directed.

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Ensuring compliance is met with procurement processes and policies.

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Assisting with the preparation of tenders and negotiation of contracts for the supply of goods.

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Continual supplier analysis to ensure efficiencies and cost reductions, ensuring they meet approved supplier requirements and onboard new suppliers as required.

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Coordinating delivery of goods and to maintain inventory control activity with warehouse staff. This may include assisting with good receipt activities and functions in CIN 7 inventory system.

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Maintain supplier pricing files within CIN 7 to ensure purchase price and therefore Cost of Goods accuracy.

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Prepare and forecast annual material prices to enable future budget preparations.

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Assist with warehouse stock counting requirements as necessary.

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Responding to contractual matters and carrying out contract reviews.

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Maintaining registers for contracts.

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Negotiate with transport operators to ensure the best price options for the delivery of goods ex Wholesale Food Group to customers premises.

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Preparing documents, reports and other duties as directed.

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Negotiation of import freight management.

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Oversee and manage the CIN 7 Inventory management system or any future inventory or EPR system the business may wish to implement.

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Be responsible for the maintenance of inventory master file details and Bill of Material maintenance, including addition of new products and materials.

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Responsible for reviewing sales volumes to budget and working with the sales team to plan inventory demand requirements to create future production schedules for the production teams.

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Manage inventory levels in line with company requirements and targets.

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Converting production plans to raw material/packaging demand plans for purchasing officer to coordinate material requirements.

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Ensuring stock accuracy by conducting stock counts on a cyclic and regular basis.

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Reconcile and investigate stock variations. Develop remediation plans to avoid future stock losses.

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Ability to multitask to a reasonable level.

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What we are looking for:

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5 years experience as a Procurement Coordinator or in a similar role within a procurement or supply chain workplace.

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Proficiency in the use of CIN7 Inventory system to manage stock levels, track orders, and generate inventory reports or other inventory system experience is a must.

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Proficiency in Microsoft Office (Excel, Word, Outlook)

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Strong organizational and multitasking abilities, with a keen eye for detail.

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Excellent communication skills, both written and verbal.

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Ability to work independently and as part of a team in a fast-paced environment.

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Strong negotiation and problem-solving skills.

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Knowledge of procurement best practices and industry trends is a plus.

📌 Procurement & Inventory Coordinator (City of Gold Coast)
🏢 Wholesale Food Group
📍 City of Gold Coast