Reporting to the Supply Chain Manager, you'll be the day-to-day point of contact for suppliers from the moment an order is raised until goods are ready to ship — placing purchase orders in Pronto, holding suppliers accountable to agreed quantities, prices and ship dates, and keeping the open order book accurate and current. Working closely with the Shipping & Accounts Payable Coordinator, you'll co-lead the Shipping Dates & Commitment (SD&C;) meeting. You'll also coordinate quality assurance and product compliance for every order — booking pre-shipment inspections, checking products against CWM's standards and mandatory Australian requirements, and maintaining SKU, cost and compliance data in Pronto.

Key responsibilities

Raise and key purchase orders into Pronto accurately and within agreed timeframes, for both domestic import and export (triangle trade) shipments

Obtain supplier order confirmations and reconcile them against the purchase order, keeping quantities, prices and ETDs current

Maintain the open order book as a reliable, single source of truth on order status, quantities and dates

Act as the day-to-day point of contact for suppliers, resolving routine queries and escalating issues promptly

Co-lead the Shipping Dates & Commitment (SD&C;) meeting and own the SD&C; tracker

Coordinate the QA process for orders placed - booking pre-shipment inspections, recording results, and escalating failed or conditional inspections

Check products against CWM's required standards,



including mandatory Australian Standards, labelling and country-of-origin requirements, and maintain the compliance documentation register

Maintain SKU and product master data and supplier cost prices in Pronto, protecting the integrity of downstream costing and reporting

Produce regular purchasing and inventory reports for the Supply Chain and Management teams

About you

Minimum 12 months' experience in a purchasing, supply chain, logistics or administrative support role; or a recent graduate with a relevant qualification and strong administrative aptitude

Certificate, diploma or degree in Business, Supply Chain, Commerce or a related discipline an advantage

Excellent attention to detail and accuracy, particularly in data entry

Solid written and verbal communication skills, including confidence communicating with overseas suppliers

Sound Microsoft Excel skills (formulas, sorting and filtering; pivot tables an advantage) and Microsoft Word

Confident learning new systems. Experience with an ERP system - ideally Pronto - is an advantage; training will be provided

A proactive, solutions-focused approach to troubleshooting, with the judgement and willingness to escalation promptly

Comfortable working with numbers, dates and structured data

What We Offer Structured Induction & Handover, Supportive Team Culture, Career Development Opportunities, On-Site Parking.

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📌 Purchasing Officer (Port Phillip City)
🏢 seek.com.au
📍 Port Phillip City