Agency Department of Education and Training Work unit Office of Deputy Chief Executive Early Years and School Services

Job title Executive Officer Designation Administrative Officer 7

Job type Full time Duration Fixed up to 15/11/2027

Salary $120,877 - $130,039 Location Darwin

Position number 47981 RTF 356546 Closing 04/10/2026

Contact officer Mackenzie Smart on 08 8999 5728 or [email protected]

About the agency https://education.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=356546

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Primary objective To provide a high level of administrative and secretarial support to the division head.

Context statement

All divisions within the department are responsible for providing support, strategic and operational advice to assist the organisation to improve its performance and deliver quality education services across the Northern Territory.

Key duties and responsibilities

1. Provide high level executive administrative and secretarial support to senior executives within the department.
2. Processing correspondence, maintaining records using TRM, initiating follow-up action to ensure deadlines are met, handling

telephone inquiries, scheduling appointments and meetings,



compiling and distributing meeting papers, making travel arrangements and welcoming visitors to senior executive meetings.
1. Research and prepare high level confidential and sensitive briefings, submissions, reports and correspondence
2. Liaise effectively and discreetly with all levels of staff within the department, and with external stakeholders.
3. Build and sustain collaborative relationships and with a variety of stakeholders including the Chief Executive, senior departmental

staff members, other Government agencies and external stakeholders.

Selection criteria

Essential

1. Proven successful experience working for a senior executive demonstrating the ability to communicate effectively at all levels

including with the senior executives.
1. Proven experience of high level interpersonal, oral and written communication skills
2. Politically astute with proven capability to operate effectively in a politically sensitive workplace while maintaining high standards

of professionalism, ethics, departmental values and accountability.
1. Knowledge and understanding of Government and ministerial protocols and procedures including standard formatting of

correspondence.
1. Demonstrated organisational and time management skills with the capacity to prioritise and meet competing deadlines and work

under pressure while maintaining quality of end product.
1.



Proven ability to develop, maintain, apply and provide advice on procedures for administrative processes such as procurement, credit

card management, travel arrangements and records management.
1. Extensive knowledge in computer systems including word processing, spreadsheets and email.
2. Ability to work effectively in a collaborative and agile team, demonstrating ability to achieve outcomes using problem solving and

influencing skills.
1. Ability to perform to a high standard with personal resilience, reliability, integrity, accountability.
2. Ability to implement robust monitoring and evaluation systems to identify areas for continuing improvement.
3. Demonstrated ability to interact effectively with people from diverse cultures and backgrounds.

Desirable

1. Bachelor level or post-graduate qualification in a relevant discipline.
2. Knowledge and understanding of Government and departmental processes including preparing high level reports, discussion papers

and correspondence including Ministerial and executive briefings.
1. Contemporary knowledge of relevant legislation, policies and procedures.
2. Knowledge of the strategic directions and objectives of the Department of Education and Northern Territory Government.

Further information When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their work experience and capabilities to this role. The NTPS Capability and Leadership (CLF) framework applies to all NTPS employees. CLF 7 applies to this vacancy. The CLF is available here. The successful applicant is required to hold a valid working with children clearance and a current driver’s license.

📌 Executive Officer (Darwin)
🏢 NT Government - Department of Education and Training
📍 Darwin