About the role

We are seeking a suitably qualified and experienced Finance Officer to join our professional administration team. Workdays are Monday to Friday, from 7:00 am to 3:00 pm, with flexible start and finish times available by agreement. The position is a 48-week appointment and includes four weeks of paid annual leave, to be taken during school holiday periods with the approval of the Principal.

Key responsibilities

- Preparation and maintenance of school financial records including:
1. Prepare monthly Business Activity Statement

2. Prepare bank reconciliations on a weekly basis for the general bank account and a monthly basis for all other school accounts including credit card and, if applicable, term deposits

3. Complete monthly reconciliations for balance sheet items including fixed assets, loans, leases, GST and miscellaneous clearing accounts.

4. Process monthly general ledger journals and complete end of month process

5. Generate and present monthly financial statements for review by the Principal including Profit and Loss Statement, Balance Sheet, Cash Flow Statement and associated documentation.

6. Summarise and present monthly financial statements for review by the School Advisory Committee including Profit and Loss Statement, Balance Sheet, Cash Flow Statement, and associated documentation.

7. Maintain school fixed asset register.

8. Liaison with school leadership staff regarding applicable budget allocations and expenditure

9. Maintain CDF bank signatories, credit cards, ATO authorised contact.

10. Maintain project control sheets for capital projects.

- Complete financial compliance requirements including:

1. Prepare of all financial documents for interim and final external audit

2. Complete all balance day adjustments and end of year requirements.

3. Complete the financial reporting pack for audit.

4. Complete the annual financial statement (AFS) and Financial Questionnaire (FQ)

5. Complete the Collection of Statistical Information (COSI) for CEOWA

6. Assist with the preparation of Fringe Perks Tax return data and submission of the return to CEOWA Finance Team

7.



Generation of school and student data files as required by various Government Departments and Catholic Education Office of WA (CEOWA), if required

- Undertake the accounts receivable function for the school including:

1. Generation of all invoices including school fees, associated charges and sundry items

2. Preparation and maintenance of school fee direct debit schedules

3. Application of relevant credits to debtor’s accounts

4. Administration of school fee concessions and discounts

5. Administration of school fee debt collection

6. Administration of school fee enrolment deposits and application fees (if applicable)

7. Preparation of monthly school fee reconciliations

- Undertake the accounts payable function for the school including:

1. Manage the procurement and purchase of supplies for the school.

2. Payment of invoices in a timely manner and in accordance with payment terms

- Assist with the administration of the payroll function for the school including:

1. Assist with the setting up employee contracts.

2. Process payroll journals on a fortnightly basis

3. Process casual relief timesheets and staff based additional hours.

- Assist with the insurance policies for the school including:

1. Completion of annual employer declaration (Form B)

2. Lodgement and liaising of insurance claims.

- Oversee the financial processes of the trading activities of the school including:

1. Canteen

2. Uniform Shop

3. OSHC

4. Hire of Facilities

- Undertake duties of the school office including:
1. Provide informed and friendly customer service to all students and parents/guardians.

2. Assist with basic first Aid

3. Other duties as directed by the Principal.

About you

- Demonstrated experience in bookkeeping, financial administration, and the preparation of financial reports





- Proven experience in financial processes, including accounts receivable, accounts payable, Business Activity Statement (BAS) preparation, and general ledger management

- Strong understanding and practical application of accrual accounting principles and practices

- Well-developed interpersonal, verbal, and written communication skills

- Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines effectively

- Advanced proficiency in financial management software, Microsoft Office applications (particularly Excel), and web-based systems

- High levels of professionalism, confidentiality, accuracy, and attention to detail

- Demonstrated initiative and the ability to work independently while contributing positively to a collaborative team environment

- Friendly and approachable, with a strong commitment to delivering high-quality service to staff, families, and external stakeholders

- Current Working with Children Check (or willingness to obtain prior to commencement)

- Nationally Coordinated Criminal History Check issued by the Department of Education WA (or willingness to obtain prior to commencement)

- Accreditation to Work in a Catholic School (or willingness to obtain)

- Experience using Administration of Schools (AoS) and CEWA systems would be highly regarded

- Previous experience working within a school or educational setting is desirable

- First aid certificate is desirable

- Relevant qualifications in Accounting, Bookkeeping, Business Management, or a related field would be highly regarded but are not essential

About us

Good Shepherd Catholic School is a double-stream primary school located in Lockridge. Good Shepherd is a very multicultural school with families coming from over 40 different countries and cultures. We strive to instil in our school values of respect, community, diversity, and excellence. We believe in building a safe, inclusive and secure learning community in which all children can develop a sense of belonging and well-being.

EBA A copy of the EBA can be sent upon request; please email *@gsl.wa.edu.au

📌 Finance Officer (Lockridge)
🏢 Good Shepherd Catholic School - LOCKRIDGE
📍 Lockridge