Job Description

THE COMPANY

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With a solid reputation built on delivering specialist workmanship and reliability, this organisation consistently achieves timely, and precision constructed projects within the Building Industry

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With efficiency and commitment to accessibility, the business is stable and growing, since opening 15 years ago.

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They pride themselves on their company values today, that were implemented on opening day, being quality workmanship, innovation, continuous improvement and inclusion.

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THE ROLE

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Monday comes around so fast, as you prepare and debrief with the Facilities Manager for the week ahead of you.

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Your role will be pivotal in administrating and ensuring administrative documentation on each job meets time-linesand is at industry standards as you work with contractors, clients, and the management team ensuring dreams become a liveable reality.

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As you open current files for each project, from pre-construction to completion stage you will administer standards, for the clients and teams with

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- Schedule and oversee routine maintenance, repairs, and renovations,
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- Coordinating with contractors and service providers to ensure timely resolution of facility issues
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- Database management and record keeping
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- Receiving emails and managing the sales in-box
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- Drafting letters of response to clients
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- Updating clients on job status via email, new jobs and variations via phone calls
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- Liaise with external vendors, services, and subcontractors, monitoring performance and contract compliance
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- Document all changes, ensuring additions have been sent to the client and filed for the business
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- Raising purchase orders
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- Administer and preparing contracts from templates
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- Act as the primary contact for facility-related requests, addressing concerns and maintaining professional relationships with staff and clients
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With your energy, drive, enthusiasm, and brilliant interpersonal skills, you are a natural magnet that has customers and internal staff trusting you for their administrative needs

📌 Administrative Coordinator (New South Wales)
🏢 Labour Connect
📍 New South Wales