Admin & Allocations Coordinator - Construction At Deluxe, we specialise in premium construction cleaning solutions for Australia's top-tier building companies. For over 25 years, we've cleaned some of the country's most iconic places and spaces, across a wide range of sectors.

Our diverse portfolio includes work on major projects, such as the Sydney Metro, luxury hotels, high-rise residential and commercial towers, hospitals, universities, major sporting venues, data centres and government & defence facilities.

The Opportunity We are seeking an experienced and highly organised

Admin & Allocations Coordinator

to manage allocations, administration and operational support across the business.

This is a fast-paced role suited to a proactive, detail-oriented professional who thrives on keeping people, processes and operations running smoothly. Flexibility with afternoon working hours is essential, as daily rostering is completed and published each afternoon.

The Role Your responsibilities will include:

Create, publish and communicate daily rosters and allocations

Coordinate scheduling, site bookings, inductions and deployment across projects

Maintain workforce management system, records, training and compliance

Coordinate training and workshops and prepare presentations and materials

Review and resolve attendance records and prepare weekly reports

Manage the full recruitment and administration process

Maintain and coordinate uniforms, PPE and equipment

Prepare and maintain business documents,



reports, databases, project records and operational spreadsheets

Support WHS compliance through maintaining safety documentation, audits, inspections and records

Coordinate team meetings, distribute agendas and minutes, track action items and follow up to ensure timely completion

Answer phones, manage enquiries, greet visitors, coordinate office deliveries and set up meeting rooms

Drive workplace engagement and culture through the team events, communications, initiatives and the day-to-day management of a positive environment

Maintain workplace facilities, including kitchen cleanliness, restocking and supplies, office cleaning and ensuring a professional, organised space

Implement process improvements to enhance operational efficiency, workflow and service delivery

About You To be successful in this role, you will have;

Previous experience in administration, scheduling or operations coordination

Highly organised, excellent attention to detail and can manage competing priorities

Tech-savvy and confident using business systems, databases and Microsoft Office

Proactive and able to take initiative to solve problems and improve processes

Deadline-driven with the ability to work efficiently in a quick-paced environment

Strong communication skills and the confidence to liaise with multiple stakeholders

A positive, team attitude with a willingness to roll up your sleeves and get things done

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📌 Admin & Allocations Coordinator - Construction (Sydney)
🏢 Deluxe Cleaning
📍 Sydney