Join our team as an Administration Coordinator in Somerton, VIC. 12-month fixed-term role supporting infrastructure operations, compliance and reporting.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

Administration Coordinator 12-Month Fixed-Term Opportunity | Somerton, Victoria About the Role We're seeking a highly organised Administration Coordinator to join our team on a 12-month fixed-term contract, supporting the successful delivery of maintenance and infrastructure works. Based in Somerton, Victoria, this is a full-time, onsite position working Monday to Friday, 7:30am to 4:00pm. Working closely with operational teams, engineers, supervisors and subcontractors, you'll play a key role in keeping systems, records and processes running smoothly. This is a varied role combining administration, reporting, compliance and coordination responsibilities, making it ideal for someone who enjoys working across multiple priorities in a rapid-paced workplace.

Key Responsibilities

Coordinate customer enquiries, work requests and job allocations

Maintain accurate records, reports and project documentation

Support KPI reporting, audits and month-end administration activities

Raise purchase orders and assist with invoice processing

Manage training records, certification renewals and compliance requirements





Coordinate subcontractor onboarding and documentation

Support claims administration and ensure data accuracy across multiple systems

Assist with employee onboarding, depot administration and general office functions

Work closely with operational teams to ensure information is accurate, current and audit-ready

About You You’ll be a proactive and detail-oriented administrator who enjoys supporting operational teams and keeping things organised behind the scenes.

To Be Successful, You Will Have:

Previous experience in an administration, coordination or project support role

Strong attention to detail and organisational skills

Confidence using Microsoft Office, particularly Excel, and business systems

The ability to manage competing priorities and meet deadlines

Strong communication skills with the confidence to follow up actions and build relationships with stakeholders

Experience using Asset Vision will be highly regarded

A proactive, reliable and collaborative approach to work

What's on Offer?

12-month fixed-term opportunity

Full-time hours of 7:30am to 4:00pm, Monday to Friday

Onsite role based in Somerton, Victoria

Diverse role with exposure to administration, compliance, reporting and operational coordination

Supportive and collaborative team environment

Opportunity to contribute to essential infrastructure services that support local communities

Ongoing training and development opportunities

Career development within a well-established industry leader

A role where no two days are the same

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