We are looking for an organised and detail-focused

Invoice Administrator

to support our service operations team.

This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.

You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.

About the Role We are looking for an organised and detail-focused

Invoice Administrator

to support our service operations team.

This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.

You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.

What You'll Be Doing

Daily invoicing of completed service jobs (labour & materials)

Coordinating service jobs with technicians and Team Leaders

Scheduling planned maintenance (PPM) activities with clients

Setting up contracts, sites, and assets in

Pronto

Maintaining service database and job records

Raising purchase orders and updating job information

Entering service calls and creating recent jobs

Preparing reports and supporting exception tracking

Supporting timesheet entry and general admin tasks

Liaising with Accounts Receivable on remittances

What You Bring

Strong admin and coordination experience (service-based business preferred)





High attention to detail asaccuracy is critical in this role

Ability to manage multiple tasks and meet deadlines

Confident communication skills (internal & external stakeholders)

Intermediate

Excel and MS Office

skills

Ability to work both independently and as part of a team

Nice to Have

Experience with systems like

Pronto, Uptick, Corrigo

Background in service, maintenance, or trades environment

Why Join Precise? At Precise, we create

safer, smarter, and more sustainable environments and it all starts with our people.

We've been recognised as a

Great Place to Work® for the past two years , with a culture built on

trust, support, and real career opportunities .

Founded in Sydney in 2002, we now have

500+ technicians, engineers, and service professionals

supporting

700,000+ assets across 18,000+ properties nationwide . Backed by

GENERAL Industries (formerly Fujitsu General Limited) , we're continuing to grow rapidly across Australia.

This means

stable work, diverse projects, and real career pathways , not just another job.

Additional Information You may be required to complete audiometric testing within your first 3 months to establish a baseline (fully covered by the company). This does not impact hiring decisions or employment terms.

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📌 Invoice Administrator (Port Phillip City)
🏢 Precise Air
📍 Port Phillip City