Scent Australia is a leading fragrance marketing business servicing more than 4,000 commercial clients nationwide.

Alongside our commercial scenting services, we partner with major retail, hospitality and lifestyle brands to create white label and fully customised fragrance products, including candles, diffusers, room sprays, perfumes and bespoke retail ranges.

We manage projects from initial concept and fragrance development through to sampling, production and delivery, working closely with local and international manufacturers.

About Scent Australia Scent Australia is a leading fragrance marketing business servicing more than 4,000 commercial clients nationwide.

Alongside our commercial scenting services, we partner with major retail, hospitality and lifestyle brands to create white label and fully customised fragrance products, including candles, diffusers, room sprays, perfumes and bespoke retail ranges.

We manage projects from initial concept and fragrance development through to sampling, production and delivery, working closely with local and international manufacturers.

About the Role Scent Australia is seeking a motivated and highly organised Sales & Administration Coordinator to support our sales team and help manage new business opportunities from initial enquiry through to completion.

This is an entry-level role suited to someone early in their career who is commercially minded, confident communicating with clients and interested in developing their skills across sales, administration and client relationship management.

You will assist with inbound sales enquiries, prepare proposals,



maintain our CRM and sales pipeline, follow up prospective clients and ensure all opportunities continue progressing. The role also includes general administration, managing incoming company calls and assisting with customer service enquiries.

The position offers a base salary plus commission and the opportunity to earn a performance bonus. As Scent Australia continues to grow, there will be genuine opportunities to take on greater responsibility and progress within the business.

Key Responsibilities

Respond to and qualify inbound sales enquiries

Follow up prospective clients, proposals and outstanding opportunities

Support the sales team in progressing leads and achieving sales targets

Maintain accurate CRM records and keep the sales pipeline up to date

Prepare proposals, quotations, presentations and contract documentation

Coordinate client meetings, check-ins and follow-up actions

Assist with sales reporting and pipeline updates

Prepare project handover information once a sale has been confirmed

Provide general administrative support to the sales team and senior management

Manage the company phone line and direct incoming calls appropriately





Assist with customer service enquiries and coordinate internal follow-up

Help ensure clients receive a professional and responsive experience throughout the sales process

About You

Highly organised, proactive and reliable

Confident communicating with clients by phone and email

Comfortable following up leads and discussing sales opportunities

Strong written and verbal communication skills

Commercially minded with an interest in sales and business development

Excellent attention to detail and follow-through

Able to manage multiple priorities in a quick-paced environment

Confident using Microsoft Office and comfortable learning CRM systems

Previous experience in sales, administration, retail, customer service or a similar role is beneficial but not essential

Remuneration

Base salary of $55,000–$65,000 plus superannuation

Commission based on eligible sales

Performance-based bonus opportunity

Why Join Us?

Earn commission and have the opportunity to receive a performance bonus

Join a leading fragrance marketing business with more than 4,000 commercial clients nationwide

Gain hands-on experience across sales, client relationships and administration

Work with major retail, hospitality and lifestyle brands

Work directly with senior leadership in a fast-paced, entrepreneurial environment

Take on genuine responsibility in a role that can grow alongside the business

Build a strong foundation for future career progression within Scent Australia

Enjoy a team lunch provided every Frida

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📌 Sales & Administration Coordinator (Port Phillip City)
🏢 Scent Australia
📍 Port Phillip City