Administration Assistant - 12 month fixed term contract Administrative Operations Team (AOT) | Melbourne

For over 140 years, Davies Collison Cave (DCC) have beenprotecting creativity and embracing innovation. We are one ofthe largest, most respected Intellectual Property Firms servicinglocal and international clients with offices in Australia, NewZealand, Singapore, Hong Kong and Malaysia. Our renownedteam of talented professionals work with world-class clients andbrands across three legal services areas: Patents; Trademarks andIntellectual Property law.

We work with a full range of clients including largeinternational companies, foreign patent attorneys, local companiesand start-ups, Universities and research organisations, andindividual inventors. We work proactively and in closecollaboration with our clients to ensure they receive high quality,commercially-relevant advice and outcomes.

The strength of DCC is and has always been the experience andexpertise of our people. Many of our practitioners arerecognised as world leaders in their field. Our values ofexcellence through collegiality and engaging leadership haveallowed us to attract the finest talent with diverse skills andbackgrounds and access to rewarding and fulfilling careerpathways.

About the role

DCC is looking for an Administration Assistant that forms partof the Administrative Operations Team (AOT) on a 12 month fixedterm contract. This role fills a critical administrative rolewhich supports Davies Collison Cave leading Patent and Trade MarkPractices across Australia and Asia, reporting to the OperationsManager.

The role requires a strong focus on accuracy, timeliness, andservice delivery, with a consistent commitment to maintaining highservice standards for Principals, operators,



and internalstakeholders. You will be part of a busy, friendly teamworking in a collaborative and supportive environment.

This is an in office role, 9am-5pm, five days a week.

Key Responsibilities

Administration Assistant

Learn and understand the in-house processing systems forincoming electronic transmissions and physical relatedcorrespondence

Learn and understand the DCC Practice Management SoftwareSystem for processing incoming electronic transmissions andphysical correspondence via the Company’s Document ManagementSystem

Read, process and distribute incoming electroniccorrespondence received to the DCC central email address

Process incoming electronic and physical correspondence forscanning and filing into the CCC Document ManagementSystem

Participate in the accurate filing and storage of physicalcorrespondence

Participate in the processing of incoming physicalcorrespondence – reading, sorting, distribution anddelivery

Participate in the ongoing maintenance of theAdministration Assistant Process and procedure document

Participate in the team by providing assistance with othergeneral duties in the Administration Assistant Team and otherOperations functions as directed by the Operations Manager

Develop and maintain a high level of customer service toDCC Principals,



Attorneys and internal staff at all times

Operational Support

Prepare tax invoices in accordance with firmprocesses.

Provide administrative and operational support to the TradeMark Operations group as required.

Assist other AOT functions where needed, as directed by theAOT Trade Mark Coordinator & Operations Manager.

About You

Strong organisational skills with the ability to managecompeting priorities and meet critical processingrequirements.

High level of attention to detail and commitment to dataaccuracy.

Well-developed written and verbal communicationskills.

Strong customer service mindset with a professional andresponsive approach.

Proficiency in Microsoft Office:

Outlook

Word

Excel

Inprotech and iManage experience is an advantage

Understanding of data quality control processes.

Reliable and detail-oriented

Team-oriented with a team-oriented approach

Proactive and adaptable

Professional and service-focused

Why join us? This is an exciting and dynamic role within a very supportive andinclusive team working with an internationally recognised firmwhile developing your career.

The benefits of working with DCC extend well beyond professionalexperience. We understand what is important to our people and weoffer a highly collaborative work environment to support our teamto excellence. DCC has been recognised by Diversity CouncilAustralia as an Inclusive Employer, provides flexible and hybridworking arrangements, offers paid parental leave, paid birthdayleave and volunteering leave. DCC also provides a range ofwell-being initiatives throughout the year.

We look forward to learning more about you.

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📌 Administration Assistant - 12 month fixed term contract (Port Phillip City)
🏢 Davies Collison Cave
📍 Port Phillip City