Location:

Melbourne, Victoria Employment Type:

Permanent Part Time(22 hours per week, 0900-1500 hours, Mon-Thurs) Reports To:

Community Living Manager

Olivet Care is a trusted, values-driven not-for-profit organisation dedicated to providing high-quality aged care and community services. We are seeking an

Admissions Officer

to join our team and support the smooth and efficient admission of new residents into residential aged care.

This role is ideal for an organised and detail-focused administrator who enjoys working with people, managing documentation and supporting processes that make a meaningful difference to residents and their families.

About the Role As our

Admissions Officer , you will provide essential administrative support throughout the

residential aged care admissions process , ensuring documentation, resident information and records are accurate, complete and maintained in a timely manner.

You will work closely with internal teams, residents and families, as well as external stakeholders such as hospitals and healthcare providers. You will also support compliance activities, record management, audits and general administration across the organisation.

This is a varied role where your attention to detail, organisation and ability to manage competing priorities will be highly valued.

Key Responsibilities Admissions Administration

Prepare Residential Care Agreements from completed admission documentation

Monitor and manage the Admissions email account

Scan and maintain admission documentation in relevant systems and folders





Maintain the HELF register and assist with six-monthly monitoring of HELF services

Maintain the Resident Movement database

Maintain accurate resident room lists

Enter and update new resident information in eCase

Ensure resident records and admission documentation are accurate and up to date

Records, Compliance & Administration

Maintain and archive records within your areas of responsibility

Support audits, reviews and compliance-related activities

Complete data entry, filing and document management

Follow organisational policies, procedures and Standard Operating Procedures

Provide project and general administrative support to the broader team

Provide backup support for designated administrative tasks when required

About You You’re an organised, reliable and detail-oriented administrator who takes pride in getting things right. You enjoy working in a busy environment, can manage competing priorities and understand the importance of confidentiality when working with resident information.

You will also have a professional and compassionate approach when communicating with residents, families, colleagues and external stakeholders.

Previous experience in

office administration





Strong written and verbal communication skills

Excellent attention to detail and record-keeping skills

Strong planning and organisational skills

Ability to prioritise and manage multiple tasks and deadlines

Proficiency in Microsoft Office, particularly

Word, Excel and Outlook

Ability to maintain confidentiality and respect privacy

Ability to build positive and productive relationships with a range of stakeholders

COVID-19 vaccination in accordance with organisational requirements

Certificate in Office Administration or a related qualification

Experience in aged care, healthcare, community services or a similar environment

Experience working with electronic records or client/resident management systems

Why Join Olivet Care?

Join a

values-driven not-for-profit organisation

focused on resident wellbeing

Work in a supportive and collaborative team setting

Make a meaningful contribution to the admission and experience of new residents

Opportunity to develop your administration and aged care sector experience

Salary packaging of up to

$15,900 , plus an optional Meals and Entertainment Card of up to

$2,650 per annum

Novated leasing options

On-site car parking

Employee Assistance Program (EAP)

At Olivet Care, our work is guided by our values of

Compassion, Kindness, Respect and Responsibility . We are committed to creating an environment where our residents, families and employees are treated with dignity and care.

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📌 Admissions Officer (Ringwood East)
🏢 Olivet Care
📍 Ringwood East