Job Description

Glebe location . We are seeking a motivated, versatile and experienced administration assistant to join our small team of highly experienced engineering consultants to assist two consultants and share the general office administration.

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Key responsibilities

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- General office and administrative duties including email management and responding to general enquiries
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- Diary management and maintaining Excel project registers
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- Invoicing and general accounts receivable and payable through Xero
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- Update and manage project filing and archiving
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- Coordinating and assisting with production of detailed reports, photographic reports, sketch plans or fee proposals and controlling the quality of final products
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- Researching background information to assist in assessment and report preparation
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- Liaising with insurance and strata companies, tradespeople and other project stakeholders to coordinate inspections
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About you

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- Minimum 5 years' experience in administration
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- Ability to coordinate, plan,



prioritise, multitask, while working to strict timeframes
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- Proficiency in the use of Microsoft Office products, in particular Word, Excel, and Outlook
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- Experience using Xero, particularly invoicing, will be highly regarded, but not essential
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- Highly developed communication skills (written and verbal), with exceptional attention to detail and the ability to rephrase and proof documents accurately
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- Past experience in a design or construction office will be highly regarded, but not essential
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Incentives

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- The team has an excellent working culture with team lunches and other social events
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- Growing firm with progression available (the previous person has moved to a higher role within the business)
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- Flexible schedule or reduced hours are available
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- Rewarding and varied work collaborating with industry leaders
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📌 Admin Assistant (New South Wales)
🏢 Cartwright Jones
📍 New South Wales