Your Role In Our Future Administrative Officer - Office of Cancer Research

Ongoing, full time position available - 80 hours per fortnight with monthly ADOs.

Up to $66,768.00 (HS2) - $73,811.92 (HS21) base salary + salary packaging + super + 5 weeks annual leave.

Parkville location, with multiple public transport options available.

About the role The Administrative Officer will work as an integral member of the Office of Cancer Research (OCR) team, providing administrative support across the Animal Ethics Office and the Research Integrity Office. The role is responsible for coordinating animal ethics and research integrity administration, supporting University of Melbourne appointment processes, and delivering high-quality stakeholder support, reporting, record management and compliance activities within a confidential research environment.

Remuneration as per Health and Allied Services, Managers & Administractive EBA. Up to $66,768.00 (HS2) - $73,811.92 (HS21) base per annum, (full-time equivalent - to be prorated for Part Time) dependent on candidate experience. To be discussed with Hiring Manager.

About you You will have outstanding organisational skills, including attention to detail, prioritisation and time management skills, with a demonstrated ability to listen effectively and work with key stakeholders.

You'll bring with you:

Experience working in administration

Proficient in the use of the MS Office suite

Operational proficiency using AI tools for document generation, meeting minutes and agendas

High-level communication and interpersonal skills

Ability to develop new skills

Our benefits

Up to $11,660 in salary packaging to increase your take home pay

Discounted health insurance and eye care

A comprehensive health and wellbeing program

Public transport options at our doorstep and end of trip facilities for cyclists

Onsite eateries and coffee shops and inviting rooftop garden spaces

Pathways for career development and new career opportunities

Five weeks annual leave, 17.5% leave loading, purchased leave options & ADOs

Flexible, hybrid working practices

Inclusion and belonging Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse,



people with disability, and people of any age to apply for our roles.

Hiring Manager:

Manager Animal Ethics, Rasika Kumarasingha

Applications Close 11.59pm Sunday 20 September 2026.

Position Summary The Administrative Officer will work as an integral member of the Office of Cancer Research (OCR) team, providing administrative support across the Animal Ethics Office (0.6 FTE) and the Research Integrity office (0.4 FTE).

Enterprise Agreement Health and Allied Services, Managers and Administrative Workers

Classification or Salary Range Grade 2: HS2

Immunisation Risk Category Immunisation Category C

Key Relationships Internal

Executive Director Cancer Research

Associate Director Research Operations

Project Officer, OCR

Animal Ethics Office (AEO) staff

Chairperson, Animal Ethics Committee (AEC)

Group leaders

Researchers

OCR team

External

Members of the Peter Mac AEC

University of Melbourne staff

Animal Ethics Offices at other institutions

Skills Essential Requirements

Experience working in administration

Proficient in the use of the MS Office suite

Operational proficiency using AI tools for document generation, meeting minutes and agendas

High-level communication and interpersonal skills

Demonstrated ability to listen effectively and work with key stakeholders

Outstanding organisational skills, including attention to detail, prioritisation and time management

Ability to develop new skills

Desirable Requirements

Tertiary qualification and/or research experience in the life sciences

Experience working in a complex and diverse working environment

Experience working at a medical research institute or university

Key Accountabilities Animal Ethics Office (AEO) administration

Coordinate the administrative requirements of the AEO, including organising Animal Ethics Committee (AEC) meetings, room bookings, audio-visual arrangements and catering

Assist with compliance checking of AEC submissions

Provide financial management support, including processing payments,



invoices and maintaining budget records.

Manage and maintain AEO intranet pages, including announcements, guidelines, forms and templates

Manage animal ethics-related data in the animal research and compliance database system

Maintain the confidentiality and security of documents and information

Undertake other duties as required by the Manager Animal Research Ethics

Contribute to broader initiatives within Peter Mac, to enhance the quality of animal research and animal care

Work effectively and collaboratively with colleagues across Peter Mac to promote ethical research practice

University of Melbourne appointment administration

Have a customer service approach to the role

Prepare documents for honorary and guest appointments in the Sir Peter MacCallum Department of Oncology, University of Melbourne

Manage applications and appointment acceptance for University of Melbourne appointments

Maintain records of University of Melbourne appointments to the required standards

Liaise with relevant stakeholders to obtain information within set timeframes

Flexibility to adapt to additional administrative duties to assist the Research Integrity Coordinator or Project Officer, as required

Prepare metrics-focused reports as required for executive documentation

High-level communication skills (verbal and written)

Communicate effectively at all levels

Adapt documents using the provided templates

Report on University of Melbourne appointments and other activities, as required

Confidentiality

Maintain the confidentiality and security of documents and information

Treat personal and/or sensitive information with a high degree of integrity and discretion

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.

Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.

We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

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