About us

Ballards Solicitors is looking for an experienced Wills and Estates Legal Assistant to join the team commencing as soon as possible in a part time role, flexible hours 4 – 5 days a week.

We are located in the South Eastern Suburbs close to public transport and Knox City Shopping Centre.

The role

You will work with our experienced legal professionals to assist our clients with Applications for Probate and Letters for Administration as well as assisting in the preparation of Wills, Powers of Attorney and other documents. You will also assist with the handling of estates and general estate planning, both general and complex.

Salary will be based on experience and qualifications.

Duties/Responsibilities

- Collaborating with our legal team to provide exceptional service to our clients;
- Assisting with preparing draft Wills and Powers of Attorney;
- Liaising with clients following the taking of instructions by practitioner;
- Assisting in applications for Probate and Letters of Administration in both general and complex estates;
- Ascertaining assets and liabilities of deceased persons;
- Preparing routine documents and correspondence and Statements of Assets and Liabilities;
- Filing Probate documents
- Preparing Distribution Statements to beneficiaries;




- Administration of and attending to distribution of estate proceeds to beneficiaries.
- Assisting with drafting and preparing correspondence, documents, presentations, and bills
- Diary and file management;
- Answer incoming client enquiries and assist or transfer as appropriate
- Audio dictation typing
- Supporting our team with other admin tasks that come across your desk
- File correspondence and documents
- Other administrative tasks as requested

Skills and Experience

- Experience as a Legal Assistant, preferably within Wills & Estates environment
- Strong interpersonal skills such as working in a team and the ability to communicate effectively with management, other staff and clients
- Ability to multi-task and work under pressure
- Excellent time management and organisational skills
- Advanced Microsoft Office skills in Word, Excel and Outlook;
- Experience with LEAP, PEXA and Duties on Line
- Accuracy and excellent attention to detail
- Personal drive, integrity and honesty

Please note we will only contact you if your application is successful for interview.

Job Types: Part time, Permanent

Pay: $65,000.00 – $70,000.00 per year

Experience

- legal office: 2 years (Preferred)

Work Authorisation:
- Australia (Preferred)

Work Location: In person

📌 Legal Assistant/Secretary (Wantirna South)
🏢 Ballards Solicitors
📍 Wantirna South