The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

- Serve as the first point of contact for the Legal and Audit team, managing enquiries, coordinating workflows, and supporting the smooth day-to-day operation of the team.
- Provide high-level administrative and project support, including drafting correspondence and briefing notes, maintaining contract templates, and assisting with a range of legal and audit-related activities.
- Full time, ongoing position located in Hobart.

About the opportunity The Legal Assistant provides high-level administrative, operational and project support to the Legal and Audit team, which delivers advice and assistance to the University on governance, legal matters, risk management, internal audit and compliance. Working closely with the Business Manager, the role serves as the first point of contact for the team, managing incoming enquiries, coordinating work allocation, preparing draft documents, correspondence and briefing notes, maintaining contract templates within the Contract Management platform, supporting the management and allocation of legal matters through the University's legal matter management system,and undertaking a range of secretarial and administrative duties to support the productive day-to-day operation of the team.

What you’ll do:

- Manage and workflow incoming requests and queries through the University's legal matter management system, including reviewing submissions for completeness,



supporting matter allocation and escalation of urgent or sensitive matters, and coordinating matters from courts and regulatory bodies, right to information requests (RTIs) and requests for access to information. Assist in the preparation and finalisation of various documentation (letters, memos, committee papers) and ensure accurate storage in central repository systems.
- Coordinate and maintain internal systems, registers, and databases relevant to team processes, ensuring accuracy and accessibility.
- Provide high level admin support to the Legal and Audit team, including reporting to and liaison with internal and external stakeholders and coordination of actions within specified timeframes.
- Undertake a range of administrative, financial, systems and coordination tasks supporting the operations of Legal and Audit Services, including team activities, training, invoice processing and other operational requirements.

­What we’re looking for:

- Experience in office management or administration, preferably within a legal or regulatory environment.
- Proficient in Microsoft 365 suite with the ability to pick up other systems quickly.
- Strong organisational and time-management skills, with the ability to manage competing priorities and sensitive matters with accuracy, discretion and professionalism.



Demonstrated ability to work collaboratively and build effective relationships with internal and external stakeholders. Ability to work autonomously with minimal supervision.

Salary details Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105,665 comprising base salary within the range of $80,869 to $90,312 plus 17% superannuation.

How to Apply

- This vacancy is being advertised internally only in the first instance to current staff.
- In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
- To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile.
- For further information about this position, please contact Chelsea Achilles, Business Manager, [email protected] or 6226 2944.
- Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
- Please refer to the attached Position Description Below for full details.

Position Description - Legal Assistant.pdf. Applications close Wednesday, 30 September 2026, 11.55pm

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

📌 Legal Assistant (Hobart)
🏢 University of Tasmania
📍 Hobart