This is a fast-paced and varied role where no two days are the same. You will coordinate multiple events, convert enquiries into confirmed bookings, build strong client relationships and assist with marketing Farm Vigano across digital and social platforms.

Key responsibilities

Manage event enquiries from initial contact through to confirmation

Conduct venue tours and create proposals

Follow up leads and build strong relationships with prospective and confirmed clients

Convert enquiries into sales while achieving agreed budgets

Prepare event contracts, manage deposits and monitor payment schedules

Maintain accurate client and event information within CRM system

Event Coordination

Coordinate events from confirmation through to final handover

Manage client communication professionally and promptly

Prepare detailed event run sheets and floor plans

Liaise with suppliers and maintain positive vendor relationships

Ensure the kitchen, restaurant and event teams are fully briefed

Complete final checks before each event, including table setup, guest numbers and event details

Provide a thorough handover to Restaurant and Event Supervisors

Follow up with clients after their event and evaluate its overall success

Marketing

Assist with planning and delivering marketing campaigns

Create engaging content for social media, email marketing and digital platforms





Capture social media content during events while respecting client privacy

Promote seasonal campaigns and special event days

Maintain marketing materials, event packages, menus and website information

Ensure all marketing content reflects the Farm Vigano brand and guest experience

About you

Previous experience in event coordination, sales, marketing or a similar role

Tech savvy, and an understanding of social media and digital marketing

Creativity and an eye for styling and presentation

Comfortable capturing engaging social media content

Outstanding written and verbal communication skills

Strong sales, negotiation and relationship-building skills

Highly organised with exceptional attention to detail

Confident using booking systems, Microsoft Office and digital platforms

The ability to work independently while contributing positively to a close-knit team

Experience with photography, content creation, Capcut, CRM platforms or event-management systems would be highly regarded.

The Role

This is a full time position, and the successful candidate must be available to work Wednesday to Sunday.

If you are an enthusiastic and driven professional who enjoys sales, creativity, client relationships and bringing memorable events to life, we would love to hear from you.

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📌 Sales, Marketing and Events Coordinator (Port Phillip City)
🏢 Farm Vigano
📍 Port Phillip City