For over 25 years, our client has built a reputation as one of Melbourne's most considered boutique architecture and interior design studios, specialising in bespoke residential work. The team is deliberately small with just five people and currently juggling two private residential builds alongside a development project of their own. Growth has never been the goal here; getting the work right has.

About the Role This is a hands-on, in-studio position based in Prahran, sitting right at the centre of how the business functions day to day. The right person will be just as at home reconciling accounts as they are keeping a Director organised and on track. Think of it as two roles rolled into one: a sharp, dependable finance operator who can run the numbers unsupervised, and a proactive right-hand who reads the room, gets ahead of problems, and just makes things happen.

Key Responsibilities

Own accounts payable and receivable, including credit card reconciliations and monthly client invoicing

Track WIP and prepare project-level financial reporting

Run payroll end-to-end, along with super and statutory lodgements (payroll tax, WorkCover, GST/PAYG)

Prepare and lodge BAS/IAS, working directly with the external accountant

Keep the books clean and reconciled in Xero

Pull together monthly cash flow and financial reports

Contribute to budgeting and profitability tracking across projects

About the Company For over 25 years, our client has built a reputation as one of Melbourne's most considered boutique architecture and interior design studios, specialising in bespoke residential work.



The team is deliberately small with just five people and currently juggling two private residential builds alongside a development project of their own. Growth has never been the goal here; getting the work right has.

About the Role This is a hands-on, in-studio position based in Prahran, sitting right at the centre of how the business functions day to day. The right person will be just as at home reconciling accounts as they are keeping a Director organised and on track. Think of it as two roles rolled into one: a sharp, dependable finance operator who can run the numbers unsupervised, and a proactive right-hand who reads the room, gets ahead of problems, and just makes things happen.

Key Responsibilities Finance & Bookkeeping

Own accounts payable and receivable, including credit card reconciliations and monthly client invoicing

Track WIP and prepare project-level financial reporting

Run payroll end-to-end, along with super and statutory lodgements (payroll tax, WorkCover, GST/PAYG)

Prepare and lodge BAS/IAS, working directly with the external accountant

Keep the books clean and reconciled in Xero

Pull together monthly cash flow and financial reports

Contribute to budgeting and profitability tracking across projects

Supporting the Director

Be the Director's go-to for day-to-day admin and executive support





Juggle shifting priorities and deadlines without needing to be chased

Sit as the first point of contact for the team, clients, consultants and suppliers

Office & People

Keep the studio running efficiently behind the scenes

Pitch in on admin for senior staff when needed

Handle HR essentials includingonboarding, leave tracking, policy admin,alongside an outsourced HR partner

Liaise with external vendors (IT, insurance, telecoms)

Help keep the studio a genuinely nice place to work for a small team

A Bit More

A modest side component (around 2.5 hrs/week) supporting an external medical practice with basic bookkeeping includinggreconciliations, data entry, BAS, andliaising directly with that practice

About You

Genuine bookkeeping/finance background with confidence owning the function solo

Solid grip on Australian compliance basics (BAS, super, payroll)

Comfortable in Xero and Microsoft Officewith bonus points for Synergy or similar

The kind of person who's naturally on top of things and likes being relied on

Works well independently and doesn't need much hand-holding

Bonus if you've supported a Director or senior exec before

Easy to talk to, positive, gets things done

What's on Offer?

See firsthand how a boutique studio operates from the inside

Genuine flexibility around both days and hours

Small enough that your work actually gets noticed

A business that values doing things well over doing things rapid

Freedom to build and own the finance function your way

A team that backs people who take initiative

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📌 Executive Assistant & Bookkeeper (Port Phillip City)
🏢 Brook Recruitment
📍 Port Phillip City