This role provides administrative, operational, compliance and finance support across RCS's field and project teams, working closely with our Finance, HR and HSEQ functions. Based at our Gregory Hills office, you'll help keep projects, people and paperwork moving across the business.

Key Responsibilities Administration & Office Coordination

Manage day-to-day office operations, supplies and coordination

Coordinate travel, accommodation and scheduling logistics for field teams

Maintain documentation systems, forms and shared office workflows

HR, Onboarding & Compliance

Prepare and manage onboarding documentation and induction packs

Order and track PPE

Track training, medicals and compliance requirements

Support Employment Hero workflows and maintain staff records

Finance & Project Support

Assist payroll with timesheet and docket verification

Provide invoicing inputs, purchase orders, receipts and basic reconciliation support

Track project deliverables, variations and documentation submissions

Client & Project Interface

Maintain client portals, keeping compliance records – people, vehicles, plant – up to date

Support meeting coordination and scheduling





Skills & Experience

Strong working knowledge of Microsoft Office (Excel, Word, Outlook)

Experience with Employment Hero or similar HR/admin systems

Background in induction and compliance processing for construction or infrastructure

Staff onboarding and records management experience

PPE ordering and field resource coordination

Confidence booking travel, accommodation and logistics

Comfortable supporting office social days, toolbox breakfasts and team events

Highly organised, strong communicator, and comfortable working semi-autonomously

What We Offer

Full-time stability with consistent Monday–Friday hours (8am–4pm)

A key support role in a growing infrastructure surveying business

A supportive team with transparent workflows and systems

Exposure across HR, finance, operations and project delivery

Long-term career opportunity as the business grows

Location:

Gregory Hills, NSW Employment type:

Full-time, permanent – 38 hours per week Hours:

8:00am – 4:00pm, Monday to Friday

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📌 Business Support Administrator (Sydney)
🏢 Road & Civil Surveys
📍 Sydney