End Date: 6 months initially, with intention to extend to 18 Months

Daily Schedule & OT estimate: 5 days/week, 8 hours/day

Other responsibilities

- Manage complex calendars with a strong understanding of business priorities
- Maintain strict confidentiality for sensitive matters

Internal operations & communications

- Manage Outlook distribution lists, Teams sites, and SharePoint
- Support employee lifecycle processes (onboarding and exits)
- Manage purchase and expense processes, ensuring policy compliance
- Coordinate vendor and visitor interactions
- Manage meeting preparation and follow-ups, including action tracking
- Assist with executive visits and ensure effective stakeholder communication
- Support team engagement initiatives and morale-building activities

Rhythm of Business (ROB)

- Coordinate ROB cadences and planning across stakeholders
- Support execution and continuous improvement of ROB processes
- Coordinate domestic and international travel logistics
- Prepare detailed itineraries to maximize trip effectiveness
- Ensure compliance with travel policies and documentation requirements

Candidate Requirements

Skills





- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Strong ability to work independently and manage one's time.
- Strong ability to keep information organized and confidential.
- Strong ability in event planning.
- Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- Agility, previous experience from secure roles
- fast paced experience - IT experience would be preferable

Skills & Qualifications

- Strong communication, organization, and multitasking skills
- Ability to work independently and manage time effectively
- High level of discretion and confidentiality
- Experience in event coordination
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- 6+ years of experience, preferably 7-8 years and experienced supporting executives

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📌 Executive Assistant (Sydney)
🏢 Adecco
📍 Sydney