Job Description

Our client is seeking a highly organised, proactive, and professional Executive Assistant / Office Manager to join their team in Bathurst. In the role you will beresponsible for the seamless day-to-day operation of the office, while providingexecutive support, office coordination, and administrative assistance across the organisation.

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Working closely with the CEO and broader team, you will play a key role in keeping operations running efficiently, managing priorities, and supportingexceptionalservicedelivery. Our client is community-focused and purpose-driven,dedicated to strengthening connections and enhancing wellbeing across regional NSW.

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If you are passionate about supporting meaningful work and take pride in helping othersto make a positive impact, we would love to hear from you.

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About the Role

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As theExecutive Assistant / Office Manager, you willprovide acombination of exceptional organisational skills with a genuine commitment to the organisation's purpose. You will bring empathy, discretion, and apassion fordelivering meaningful outcomes for the communities they serve.

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Key Responsibilities

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Providing executive andadministrative support to the CEO.

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Managing calendars, meetings, and meeting logistics.

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Managing and troubleshooting IT-related issues to minimise disruptions to business operations.

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Identify opportunities for continuous quality improvement and undertake initiatives to enhance service delivery.

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Preparing reports, documents, and meeting papers consistently prior to deadlines.

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Taking and distributing meeting minutes.

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Managing an office environment and reception duties.

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Coordinating communications on behalf of the CEO and wider team across multiple locations.

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Assisting with financial administration, record keeping, and business support activities.

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Fleet and facility management support,



maintaining the asset register and assisting with annual insurance renewals.

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Liaising with the Board, senior stakeholders, and external contacts.

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Assisting the team with ad hoc projects and events as required.

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Comply with all Work Health and Safety policies and procedures to maintain a safe and secure work environment.

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About You

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We'reLooking For

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Minimum of 5 years' experience providing executive assistant or high-level administrative support to senior leaders and/or leadership teams.

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Deliver empathetic, approachable customer service that reflects the organisation's vision, purpose, and values.

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Discretion and sound judgement when dealing with confidential and sensitive information.

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Strong organisational skills and the ability to manage multiple competing priorities without losing attention to detail.

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Excellent written and verbal communication skills.

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Ability to work independently.

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Calm, resilient and proven capability to work effectively under various conditions.

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Relevant Certificate or Diploma in Administration or Finance.

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Experience in supporting a team and working with volunteers.

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Requirements

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National Criminal Record Check (or ability to obtain).

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Working With Children Check (where required).

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Current Driver's Licence.

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Why Join?

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Meaningful work that supports local communities.

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Opportunity to contribute to a respectedFor Purposeorganisation.

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Diverse and rewarding role providing high-level executive support, organisational coordination, and administrative assistance across the business.

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Please Note:

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While we strive to contact all applicants, please understand that this may not be possible. Thomas McWilliam may hold onto your application for future openings and reach out as appropriate.

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Thomas McWilliam is an equal-chance employer.

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We encourage applications from candidates of all backgrounds and experiences.

📌 Executive Assistant / Office Manager (Bathurst)
🏢 Thomas McWilliam
📍 Bathurst