Administration Assistant – Trade Industry Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.

This is a varied, hands‑on role where you’ll be at the centre of our day‑to‑day operations - coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.

What You’ll Be Doing

Scheduling

service and project jobs

Keeping

shared calendars accurate and up to date

Managing jobs and information within

Simpro

Ordering materials and coordinating with suppliers

Creating and updating service jobs and maintaining accurate records

Data entry and general administration

Communicating with technicians, suppliers and customers

Following up outstanding information, materials and job requirements

Assisting upper management with other ad hoc administration tasks.

What We’re Looking For We’re looking for someone who can hit the ground running and understands how a busy trade business operates.

Ideally, you’ll have:

Simpro experience essential

Experience working within trade services essential

Experience





ordering materials and dealing with suppliers

Excellent organisation and time-management skills

Strong attention to detail and accurate data-entry skills

Confidence managing multiple calendars, jobs and competing prioritiesClear and professional communication skills

A proactive attitude — you see what needs doing and get onto it

The ability to stay calm and organised when the day doesn’t go exactly to plan

Why Join Us? This isn’t a role where you’ll simply sit behind a desk doing repetitive data entry.

You’ll play an important part in keeping our projects, service jobs and field team organised and moving forward.

We’re offering:

A varied position where no day is the same

The opportunity to become a key part of a growing business

A friendly and supportive team workplace

Scope to take on more responsibility as the role develops

Strong environment with quarterly team building events

Potential for flexible working arrangements following probation period

$60,000 - $70,000 + Superannuation

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📌 Operations assistant (Brisbane)
🏢 Prestige RAC
📍 Brisbane