Job Description

Functions Coordinator Turn great events into unforgettable experiences at Keppel Bay Sailing Club

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Do you love bringing people together, creating memorable events, and seeing months of planning come to life?

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Keppel Bay Sailing Club is on the lookout for an energetic, organised, and people-focused Functions Coordinator to join our team. From stunning waterfront weddings and corporate events to community celebrations and club functions, no two days are the same.

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If you're the type of person who thrives on juggling multiple tasks, building relationships, and making magic happen behind the scenes, we'd love to hear from you.

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Why you'll love working with us

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- Work at one of Central Queensland's most iconic waterfront venues
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- Coordinate a diverse range of events including weddings, corporate functions, private celebrations, and club events
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- Be part of a supportive and passionate hospitality team
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- Enjoy a positive workplace culture where your ideas are valued
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- Prospect to grow and make a real impact on our functions business
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About the Role

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As our Functions Coordinator, you'll be the driving force behind every event, ensuring a seamless experience from the first enquiry through to the final farewell.

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You'll work closely with clients, suppliers, management, kitchen, bar and operational teams to deliver exceptional experiences that exceed expectations.

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What You'll Be Doing

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Event Planning & Coordination

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- Managing function enquiries, site inspections and client consultations
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- Preparing quotes, contracts and event confirmations
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- Creating detailed run sheets and function briefs
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- Acting as the key point of contact for clients before, during and after events
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- Ensuring every function runs smoothly and professionally
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- Supporting service recovery and post-event feedback processes
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Operations & Team Coordination

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- Working closely with the Venue Manager, Head Chef and Group Operations Manager
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- Coordinating event staff during setup, service and pack down
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- Ensuring compliance with RSA, food safety and WHS requirements
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- Leading by example and maintaining exceptional service standards
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- Managing bookings, contracts and event records
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- Coordinating invoicing, payments and reconciliations
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- Monitoring event profitability and budgets
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- Assisting with promotional campaigns and function marketing initiatives
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What we are looking for:

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- Highly organised and detail-oriented
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- A confident communicator with exceptional customer service skills
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- Professional, positive and approachable
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- Calm under pressure and able to think on their feet
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- Proactive, self-motivated and solutions-focused
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- Comfortable managing multiple events and deadlines
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- Passionate about delivering memorable guest experiences
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What You'll Bring

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- Current RSA Certificate
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- Food Safety Certificate
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- Current First Aid Certificate
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- Blue Card
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- Certificate IV in Hospitality, Events, or a related field
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- Minimum 2 years' experience in event or function coordination
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- Previous leadership or supervisory experience
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Bonus Points For

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- Experience in a club, hospitality or events environment
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- Experience with event booking system experience
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- Budgeting and event profitability experience
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- Knowledge of community engagement and membership-based organisations
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Ready to Join the Crew?

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If you're passionate about people, events, hospitality, and creating experiences that guests remember long after the event is over, we want to hear from you.

📌 Functions Coordinator (Yeppoon)
🏢 Keppel Bay Sailing Club
📍 Yeppoon